Supply Chain Executive

Adventa Healthcare Sdn Bhd; Petaling Jaya; On-site; MYR 36,000 - 54,000; Full time

Benefits offered by this job

Health benefits

Flexible working arrangements

Training and development programs

Job summary

Adventa Healthcare Sdn Bhd is seeking a Supply Chain Executive to optimise our procurement, inventory and logistics functions. Based in Petaling Jaya and Subang, you will manage POs, coordinate shipments, and liaise with suppliers to maintain smooth operations across our healthcare distribution network.

You will work with ERP systems and Excel, supporting stock management and cost controls while ensuring accuracy in documentation and timely delivery.

Qualifications

• Diploma or Bachelor's Degree in Supply Chain, Logistics, Purchasing, Business Administration or related field.
• 1–2 years of experience in purchasing, procurement, logistics, supply chain, manufacturing or warehouse operations.
• Familiar with ERP systems and MS Excel.

Responsibilities

• Prepare and issue Purchase Orders (PO) based on approved requirements.
• Follow up with suppliers on order confirmation, production status and delivery schedules.
• Monitor outstanding POs and ensure timely delivery of materials or products.
• Source new suppliers and obtain quotations.
• Coordinate local and international shipments with forwarders and logistics partners.
• Prepare shipping documents and assist in import/export clearance.

Skills

Supply chain

Procurement

Logistics

Negotiation

Time management

English communication

Education

Bachelor's degree in Supply Chain | Logistics | Business Administration

Diploma in relevant field

Tools

ERP systems

Microsoft Excel

Job description

About the role

Adventa Healthcare Sdn Bhd is seeking a Supply Chain Executive to join our dynamic team in Petaling Jaya and Subang in Selangor. This is a full-time position that plays a crucial role in optimising our supply chain operations and ensuring the efficient flow of materials and products throughout our healthcare distribution network. As a Supply Chain Executive, you will be instrumental in supporting the procurement, inventory management, and logistics functions that are essential to our business success. This role offers the opportunity to work with cutting-edge supply chain practices in the healthcare sector and directly contribute to our company's operational excellence and growth objectives.

Key responsibilities

Prepare and issue Purchase Orders (PO) based on approved requirements.

Follow up with suppliers on order confirmation, production status and delivery schedules.

Monitor outstanding POs and ensure materials or products are delivered on time.

Source new suppliers and obtain quotations when required.

Compare supplier pricing, lead time, payment terms and delivery conditions.

Maintain accurate purchasing records, supplier quotations and pricing information.

Coordinate local and international shipments with forwarders, transporters and courier companies.

Request and compare freight quotations.

Arrange shipment bookings, pickups and deliveries.

Monitor ETD, ETA, vessel schedules and shipment status.

Check shipping documents, including Commercial Invoices, Packing Lists, Bills of Lading and Air Waybills.

Coordinate with forwarding and customs agents for import and export clearance.

Assist in preparing customs and shipping supporting documents.

Coordinate incoming deliveries with Warehouse, Planning, Production and other relevant departments.

Follow up on delivery delays, shortages, damaged goods and documentation discrepancies.

Assist in monitoring freight, transportation and logistics costs.

Maintain proper filing and documentation for purchasing and logistics activities.

Update purchasing and shipment information in ERP, Excel and other company systems.

Prepare weekly or monthly reports on outstanding POs and shipment status.

Highlight urgent orders, delivery delays and supplier-related issues to the supervisor.

Support stock-taking, supplier evaluation and other supply chain activities when required.

Perform any other purchasing, logistics or supply chain-related duties as assigned by the Management.

What we're looking for

Diploma or Bachelor's Degree in Supply Chain Management, Logistics, Purchasing, Business Administration or a related field.

1–2 years of working experience in purchasing, procurement, logistics, supply chain, manufacturing or warehouse operations. Experience in the healthcare, medical device, pharmaceutical or distribution industry will be an advantage.

Basic knowledge of purchasing processes, shipping documentation, import/export procedures and Incoterms.

Proficient in Microsoft Office applications, particularly Microsoft Excel, and familiar with ERP systems.

Strong organisational and time management skills, with the ability to manage multiple tasks and priorities efficiently.

Good communication and interpersonal skills, with the ability to communicate effectively with suppliers, forwarders and internal departments.

Strong supplier follow-up and negotiation skills.

Good analytical and problem-solving skills, with attention to detail and accuracy in purchasing and logistics documentation.

Knowledge of supply chain and procurement principles and practices.

Familiarity with healthcare regulatory requirements and compliance standards will be an advantage.

Able to work independently as well as collaborate effectively with cross-functional teams.

Responsible, proactive, detail-oriented and willing to learn.

Good command of English, both written and spoken.

What we offer

At Adventa Healthcare Sdn Bhd, we are committed to supporting the professional development and wellbeing of our team members. We offer competitive remuneration packages, opportunities for career advancement within the supply chain and logistics field, and a collaborative work environment that values innovation and continuous improvement. We provide ongoing training and development programmes to enhance your skills and knowledge in supply chain management. Our company culture emphasises work-life balance, and we support flexible working arrangements where possible. We also offer health and wellness benefits to ensure the wellbeing of our employees. We believe in fostering an inclusive workplace where diversity is celebrated and all team members are empowered to contribute to our success.

About us

Adventa Healthcare Sdn Bhd is a leading healthcare distribution and supply company dedicated to providing high-quality healthcare products and services to medical professionals, hospitals, and healthcare facilities across Malaysia. With a strong commitment to excellence, innovation, and customer satisfaction, we have established ourselves as a trusted partner in the healthcare industry. Our mission is to support healthcare providers by delivering reliable, efficient, and cost-effective supply chain solutions. We pride ourselves on our professional team, robust operational systems, and strategic partnerships with leading healthcare brands. At Adventa Healthcare Sdn Bhd, we believe that efficient supply chain management is fundamental to delivering quality healthcare services, and we are committed to maintaining the highest standards of service and integrity in all our operations.