Supply Chain Assistant Manager

Hot Palette (Malaysia) Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Hot Palette (Malaysia) Sdn Bhd is seeking a Procurement professional to assist the Senior Manager in managing reliable, cost-effective supply of ingredients and equipment for Malaysia operations. You will supervise purchasing, coordinate with suppliers, and support outlet profitability through data-driven procurement decisions.

Experience in multi-unit F&B, logistics or trading, plus English and Mandarin fluency, are essential.

Qualifications

• 2-3 years of relevant experience in a multi-unit F&B, Logistics or Trading environment
• Degree or equivalent specialising in Supply Chain/Procurement, Logistics
• Strong working knowledge of supervising trading inventory purchasing and logistics activities, allocating work and checking deadlines, accuracy and service standards
• Solution driven mindset and strong problem-solving abilities
• Fluent in English & Mandarin, both written and spoken

Responsibilities

• Supervise daily purchasing and logistics activities, allocating work and checking deadlines, accuracy and service standards.
• Coach the Supply Chain Executive, review work quality and provide performance feedback to the Procurement Senior Manager (HPAPC)
• Source ingredients, operating supplies and equipment; compare quotations and negotiate prices and terms within delegated authority.
• Monitor supplier quality, prices and delivery performance; resolve routine issues and escalat[e] significant risks with recommended actions.
• Coordinate demand forecasts, stock availability and third-party logistics (3PL) deliveries for company-operated and franchised outlets.
• Maintain accurate induction cooker and equipment asset records; coordinate allocation, transport, maintenance and overhaul to support equipment availability.
• Monitor procurement, rental, equipment and logistics costs against approved budgets; address variances and recommend savings based on total ownership costs.
• Verify updated food costs, monthly equipment licence, rental and food commission data with Finance for accurate billing and reporting.
• Work with Product Development, Operations, Marketing, Quality Assurance and Franchise teams on ingredient trials, promotions and supply readiness.
• Check product specifications and supplier documentation against approved quality and food safety requirements; coordinate corrective actions with Quality Assurance.

Skills

Procurement

Logistics

Supplier negotiation

Forecasting

Team supervision

Cost control

Communication

English & Mandarin

Education

Degree in Supply Chain/Procurement/Logistics

Tools

MS Excel

Job description

To assist the Procurement Senior Manager (HPAPC) in managing reliable, cost-effective supply of ingredients, operating supplies and equipment for assigned operations in Malaysia market. The role supports outlet continuity and profitability through supplier coordination, accurate procurement data, initiates supply improvement plans & supervision of the reporting Supply Chain Executive.

Key responsibilities

Supervise daily purchasing and logistics activities, allocating work and checking deadlines, accuracy and service standards.

Coach the Supply Chain Executive, review work quality and provide performance feedback to the Procurement Senior Manager (HPAPC)

Source ingredients, operating supplies and equipment; compare quotations and negotiate prices and terms within delegated authority.

Monitor supplier quality, prices and delivery performance; resolve routine issues and escalat[e] significant risks with recommended actions.

Coordinate demand forecasts, stock availability and third-party logistics (3PL) deliveries for company-operated and franchised outlets.

Maintain accurate induction cooker and equipment asset records; coordinate allocation, transport, maintenance and overhaul to support equipment availability.

Monitor procurement, rental, equipment and logistics costs against approved budgets; address variances and recommend savings based on total ownership costs.

Verify updated food costs, monthly equipment licence, rental and food commission data with Finance for accurate billing and reporting.

Work with Product Development, Operations, Marketing, Quality Assurance and Franchise teams on ingredient trials, promotions and supply readiness.

Check product specifications and supplier documentation against approved quality and food safety requirements; coordinate corrective actions with Quality Assurance.

About you

At least 2-3 years of relevant experience in a multi-unit F&B, Logistics or Trading environment.

Degree or equivalent specialise in Supply Chain/Procurement, Logistics

Strong working knowledge of supervising trading inventory purchasing and logistics activities, allocating work and checking deadlines, accuracy and service standards.

Solution driven mindset and strong problem-solving abilities

Fluent in English & Mandarin, both written and spoken

About us

At Hot Palette (Malaysia) Sdh Bhd, we proudly operate and grow the beloved Pepper Lunch brand worldwide. As one of Asia's fastest-growing fast-casual brands with over 570 outlets globally, our sizzling hotplates, bold flavours, and DIY dining concept have won the hearts of millions.

Be part of a fast-growing organization with strong leadership support and a clear vision

Take on a high-impact role where your work directly shapes company culture and employee engagement

Growth your career with exciting opportunities in a rapidly expanding regional business