Strategic Purchasing & Logistics Administrator

ACT INDUSTRIES EQUIPMENT SDN. BHD.; Seberang Perai; On-site; MYR 78,000 - 100,000; Full time

Job summary

ACT Industries Equipment Sdn. Bhd. is seeking a proactive Purchasing/Procurement Lead to manage end-to-end purchasing, BOM review, and supplier coordination using an SQL system. You will oversee RFQs, POs, shipping, and customs paperwork while ensuring accurate inventory and landed-cost calculations.

The role requires strong negotiation, Excel reporting and proactive issue resolution, with responsibility for month-end close and ongoing cost optimization in a Bayan Lepas, Penang environment.

Qualifications

• Must hold at least a Certificate or Diploma in Business Studies, Logistics, Supply Chain Management, Purchasing or related field.
• Familiar with SQL system, particularly for purchasing, inventory, stock monitoring and PO processing.
• Excellent communication, negotiation and supplier-management skills.
• Able to use Excel to prepare reports, costing, reconciliations and checklists.
• Able to prepare and maintain product purchase costing / landed cost calculations accurately.
• Able to perform month-end inventory closing and stock reconciliation.

Responsibilities

• Receive and process internal RFQ according to requested items or jobs.
• Receive and process internal BOM lists.
• Check/confirm items listed in RFQ and BOM against stock records; verify stock balances via SQL.
• Source quotations from local and overseas suppliers and related parties.
• Compile RFQ details and send to suppliers via email, fax or other channels.
• Follow up on quotations to meet required timelines.
• Negotiate purchase prices for best company interests.
• Negotiate favourable delivery terms and dates with suppliers.
• Negotiate transportation and shipping arrangements to minimize costs.
• Generate and process local and overseas Purchase Orders using SQL system.
• Liaise with suppliers, vendors, contractors, and shipping agents for transport and shipment.
• Prepare shipping, import/export and customs clearance docs where applicable.
• Receive goods and verify against PO before acknowledging Delivery Order.
• Address discrepancies (wrong items, quantities, defects) promptly.
• Update inventory/purchasing records in SQL system; monitor stock levels.
• Prepare daily purchasing and operational reports (quotations, POs, shipments).
• Identify and report purchasing/shipment/inventory issues proactively.
• Maintain product costing including freight and duties to determine landed cost.
• Update costing when supplier prices or exchange rates change.
• Perform month-end inventory closing and stock reconciliation.
• Assist in month-end inventory reports and highlight variances.
• Conduct supplier evaluations quarterly on pricing, quality, delivery, service.
• Assist with supplier audits as required.
• Lead cost-reduction initiatives across purchasing and procurement.
• Maintain ISO docs related to purchasing (forms, SOPs).
• Maintain proper filing of purchasing, quotation, PO, delivery, shipping and supplier records.
• Participate in meetings providing purchasing, inventory and shipment updates.
• Contribute to Company improvement activities.
• Guide/train subordinates (Store Keeper, Data Entry Operator).
• Identify opportunities to reduce wastage and costs.
• Perform other purchasing, inventory, admin and operational duties as assigned by MD/Director/GM.

Skills

SQL knowledge

Negotiation

Communication

Excel proficiency

Report generation

Detail oriented

Education

Certificate/Diploma in Business Studies/Logistics/Supply Chain/Purchasing

Tools

SQL system

Microsoft Office

Job description

ACT Industries Equipment Sdn. Bhd. is seeking a proactive Purchasing/Procurement Lead to manage end-to-end purchasing, BOM review, and supplier coordination using an SQL system. You will oversee RFQs, POs, shipping, and customs paperwork while ensuring accurate inventory and landed-cost calculations.

The role requires strong negotiation, Excel reporting and proactive issue resolution, with responsibility for month-end close and ongoing cost optimization in a Bayan Lepas, Penang environment.