Strategic Purchasing Executive

HL Best Forklift Sdn Bhd; West Coast Division; On-site; MYR 25,000 - 30,000; Full time

Job summary

HL Forklift Sdn Bhd in Kota Kinabalu, Sabah is seeking a proactive Purchasing Executive to manage the complete purchasing process end-to-end. You will not only prepare POs but own supplier relationships, lead times and price negotiations.

The role requires independent work, strong problem-solving and meticulous attention to part numbers, models, specifications, quantities and prices, with the ability to coordinate across departments to ensure on-time delivery and proper documentation.

Qualifications

• Experience in purchasing, procurement, supply chain, spare parts, automotive, machinery, industrial equipment or related fields.
• Able to work independently and complete assigned responsibilities without constant reminders or supervision.
• Proactive, responsible and able to manage time and priorities effectively.
• Good sourcing, price-comparison and cost-control awareness.
• Strong follow-up and problem-solving skills.
• Able to actively find practical solutions when facing shortages, delivery delays or supplier issues.
• Detail-oriented and able to accurately handle Part Numbers, models, specifications, quantities and prices.
• Able to manage multiple purchasing tasks simultaneously and maintain clear visibility of each order's status.
• Good supplier communication, negotiation and relationship-management skills.
• Basic computer skills, including Email, Microsoft Excel and purchasing documentation.

Responsibilities

• Handle purchasing of forklift spare parts, service materials, tools, equipment and other company supplies.
• Source and request quotations from local and overseas suppliers.
• Compare suppliers based on price, quality, lead time, freight cost and payment terms.
• Source and develop new suppliers to support cost control and supply reliability.
• Prepare and process Purchase Orders (PO) accurately.
• Proactively follow up on orders, delivery dates and shipment progress until the correct goods are received.
• Handle urgent spare-parts purchases and out-of-stock situations by actively sourcing alternative suppliers or solutions.
• Coordinate with the Spare Parts / Store Department to verify quantity, Part Number, model and specifications upon receiving goods.
• Handle wrong deliveries, shortages, damaged goods, returns, replacements and Credit Notes.
• Maintain and organise supplier quotations, PO, DO, invoices and other purchasing documents.
• Coordinate closely with the Service, Spare Parts and Accounts Departments.
• Maintain updated supplier information, purchasing prices and purchasing records.
• Monitor commonly used items and long-lead-time parts and proactively recommend replenishment when required.
• Perform other purchasing-related duties assigned by the company.

Skills

Purchasing

Procurement

Supply chain

Negotiation

Tools

Email

Microsoft Excel

Purchasing documentation

Job description

HL Forklift Sdn Bhd in Kota Kinabalu, Sabah is seeking a proactive Purchasing Executive to manage the complete purchasing process end-to-end. You will not only prepare POs but own supplier relationships, lead times and price negotiations.

The role requires independent work, strong problem-solving and meticulous attention to part numbers, models, specifications, quantities and prices, with the ability to coordinate across departments to ensure on-time delivery and proper documentation.