Strategic Projects & Contracts Administrator

Emerson; Subang Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

Emerson in Malaysia seeks a detail-oriented Project Administrator to support contract administration, procurement, and project accounting activities across local and international shipments.

You will process orders, coordinate with stakeholders, manage master data in Oracle Project Accounting, perform revenue recognition, and assist with month-end close while ensuring compliance and accurate reporting.

Qualifications

• Diploma/degree in related field or equivalent practical experience.
• Experience supporting contract and project administration, operations, finance, procurement or logistics.
• Knowledge of ERP systems and business admin processes.
• Proficiency in MS Office, especially Excel and Word.
• Strong organizational skills with multiple priorities and deadlines.
• Clear written and verbal communication skills.
• Ability to work independently while collaborating cross-functionally.
• Good financial and commercial awareness.

Responsibilities

• Review orders and contracts to ensure alignment with terms and policies.
• Process various orders accurately and on time in enterprise systems.
• Coordinate contract execution with internal stakeholders and customers.
• Support invoicing and resolve billing matters.
• Maintain project and contract documentation for audits and compliance.
• Assist with letters of credit, bank guarantees, and bonds where applicable.
• Create, update, and close projects in Oracle Project Accounting.
• Ensure project master data accuracy and proper project structures.
• Support project handovers and documentation reviews.
• Assist project managers with administrative coordination and project control.
• Perform monthly revenue recognition and WIP reconciliations.
• Process intercompany billing transactions and support financial administration.
• Assist with month-end/quarter-end/year-end closings for project accounting.
• Support backlog reviews, revenue forecasting, and FX revaluations.
• Prepare and distribute revenue, backlog, invoicing, PO and management reports.
• Ensure reporting accuracy and timely submission to stakeholders.
• Process supplier invoices and coordinate approval workflows.
• Monitor open purchase orders and support procurement administration.
• Administer invoice submissions through portals and invoicing systems.
• Coordinate domestic and international shipments with logistics providers.
• Prepare and manage shipping/trade documentation incl. import/export requirements.
• Support compliance with trade regulations and company policies.
• Administer tax exemption applications, renewals, and regulatory reporting.
• Maintain records to support audits and quality management.
• Collaborate with cross-functional teams to drive operational excellence.
• Assist management in monitoring key operational, project, and financial metrics.

Skills

ERP systems knowledge

Excel proficiency

Attention to detail

Communication skills

Independent + team work

Education

Bachelor's degree in Finance/Accounting

Tools

Oracle ERP

Microsoft Excel

Microsoft Word

Job description

Emerson in Malaysia seeks a detail-oriented Project Administrator to support contract administration, procurement, and project accounting activities across local and international shipments.

You will process orders, coordinate with stakeholders, manage master data in Oracle Project Accounting, perform revenue recognition, and assist with month-end close while ensuring compliance and accurate reporting.