Strategic Executive Assistant to the COO

UA Materials Sdn Bhd; Seberang Perai; On-site; MYR 36,000 - 60,000; Full time

Job summary

UA Materials Sdn Bhd in Malaysia seeks an efficient, discreet Administrative Assistant to support the Chief Operating Officer with calendar management, travel planning, and meeting coordination.

You'll handle correspondence, collaborate across departments, prepare reports, and help monitor key projects while maintaining confidentiality and professionalism. Strong English and Chinese communication is preferred; travel may be required.

Qualifications

• Minimum 1 year of relevant working experience.
• Proficient in English and Chinese; strong written and spoken communication.
• Willingness to travel as required by the business.
• Professionalism, discretion, and confidentiality are essential.

Responsibilities

• Provide professional and confidential administrative assistance to the COO, including managing schedules, appointments, travel arrangements, and meeting coordination.
• Manage incoming mail, emails, and correspondence, ensuring timely responses and proper documentation.
• Collaborate with the COO on business planning, key projects, and operational oversight.
• Monitor progress of initiatives, follow up on tasks, and ensure timelines are met.
• Support tracking of tasks and projects with appropriate prioritization.
• Prepare and review presentations, reports, and meeting materials for board or operational reviews.
• Accompany the COO to branches or sites to monitor activities and report on operations.
• Participate in job rotations and assignments to prepare for future leadership roles.
• Learn processes across departments and assist personnel when required.
• Ensure consistent and efficient interaction with all employees.
• Demonstrate poise and sound judgment under pressure while maintaining confidentiality.

Skills

Schedule management

Communication

Bilingual English/Chinese

Confidentiality

Coordination

Time management

Job description

UA Materials Sdn Bhd in Malaysia seeks an efficient, discreet Administrative Assistant to support the Chief Operating Officer with calendar management, travel planning, and meeting coordination.

You'll handle correspondence, collaborate across departments, prepare reports, and help monitor key projects while maintaining confidentiality and professionalism. Strong English and Chinese communication is preferred; travel may be required.