Executive Secretary to COO & Strategic Liaison

Pacific Inter-Link Sdn Bhd; Kuala Lumpur; On-site; MYR 70,000 - 100,000; Full time

Benefits offered by this job

Competitive remuneration

Career development opportunities

Exposure to multinational environment

Job summary

Pacific Inter-Link Sdn Bhd in Kuala Lumpur is seeking an Executive Secretary to the COO who will act as a key liaison between the COO's office and internal departments. You will manage requests, documents, appointments, and follow-up actions to ensure timely delivery and high-level coordination.

You will work closely with senior management across Administration, Finance, HR, IT, Procurement, Facilities, and Operations, supporting the COO and contributing to efficient decision-making in a dynamic

Qualifications

• Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field
• 3–5 years of relevant experience as an Executive Secretary, Executive Assistant, Personal Assistant, Secretary, or similar role
• Experience supporting a COO, Managing Director, Chairman, or senior executive is highly preferred
• Excellent command of English, both written and spoken
• Strong Microsoft Office skills, particularly Word, Excel, PowerPoint, and Outlook
• Excellent organizational, communication, coordination, and follow-up skills
• High level of integrity, discretion, and confidentiality
• Willing to work beyond normal office hours when required by the COO's business commitments
• Experience in a multinational or international business environment will be an advantage
• Experience in the palm oil, commodities, trading, or related industries will be an added advantage

Responsibilities

• Manage the COO's daily calendar, appointments, meetings, and business commitments
• Coordinate and prioritize meetings and appointments
• Provide timely reminders and follow up on important commitments
• Assist the COO in managing a busy and dynamic schedule
• Arrange internal and external meetings involving the COO and senior stakeholders
• Prepare agendas, presentations, briefing materials, and relevant documents
• Attend meetings when required and prepare minutes and action items
• Follow up with relevant parties to ensure agreed actions are completed
• Serve as a key liaison between the COO's office and various internal departments
• Coordinate with the Senior Executive / Administration team on matters such as company driver, dispatch, transportation, vehicle arrangements, office support, and other administrative requirements

Skills

Executive support

Calendar management

Stakeholder coordination

Office software

English proficiency

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Pacific Inter-Link Sdn Bhd in Kuala Lumpur is seeking an Executive Secretary to the COO who will act as a key liaison between the COO's office and internal departments. You will manage requests, documents, appointments, and follow-up actions to ensure timely delivery and high-level coordination.

You will work closely with senior management across Administration, Finance, HR, IT, Procurement, Facilities, and Operations, supporting the COO and contributing to efficient decision-making in a dynamic