Strategic Executive Assistant to CEO/COO

Asia Pacific University of Technology & Innovation (APU); Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Asia Pacific University of Technology & Innovation (APU) in Malaysia seeks a highly organized, digitally savvy Executive Assistant for the Corporate Office. You will provide high‑level administrative support to the CEO and COO, manage complex calendars, prepare business proposals and management reports, and ensure timely decision‑making through rigorous follow‑ups.

You will also oversee budgeting, financial analysis, and operational reporting, and develop high‑quality presentations for senior

Qualifications

• Bachelor’s degree in Business Administration, Finance, Management, Communications or a related field.
• At least 5 years’ experience as an Executive Assistant or in a similar role.
• Demonstrate strong financial and business acumen, with excellent research, analytical, writing, presentation and communication skills.

Responsibilities

• Provide comprehensive executive and administrative support to the CEO and COO Offices, including managing schedules, appointments, correspondence, meetings and day‑to‑day executive priorities.
• Prepare and coordinate business proposals, management reports, briefing papers, presentations, meeting materials and executive summaries for the CEO and COO.
• Support budgeting, financial analysis, business planning, operational reporting and the preparation of management information to facilitate informed decision‑making.
• Conduct research, analyse and synthesise information from internal and external sources and provide relevant insights and recommendations to support strategic and operational decision‑making.
• Coordinate and follow up with internal departments, senior management and external stakeholders on matters assigned by the CEO and COO, ensuring timely responses actions and deliverables.
• Assist in coordinating social media content, digital communications and corporate communications for the CEO and COO Offices, ensuring content is timely, accurate and aligned with organisational priorities.
• Support the CEO and COO in coordinating key projects, initiatives, events and special assignments, including monitoring timelines, deliverables and progress.
• Serve as a key liaison between the CEO and COO Offices and internal and external stakeholders, ensuring effective communication, coordination and professional representation of the Offices.

Skills

Executive support

Financial literacy

Research & analysis

Presentation skills

Communication

Education

Bachelor's degree in Business Administration, Finance, Management, Communications or related field

Tools

Microsoft PowerPoint

Microsoft Excel

Digital collaboration tools

Social media scheduling tools

Job description

Asia Pacific University of Technology & Innovation (APU) in Malaysia seeks a highly organized, digitally savvy Executive Assistant for the Corporate Office. You will provide high‑level administrative support to the CEO and COO, manage complex calendars, prepare business proposals and management reports, and ensure timely decision‑making through rigorous follow‑ups.

You will also oversee budgeting, financial analysis, and operational reporting, and develop high‑quality presentations for senior