Strategic Executive Assistant & Operations Coordinator

RecruitFirst Pte Ltd; Malaysia; Hybrid; MYR 45,000 - 67,000; Full time

Job summary

RecruitFirst Pte Ltd is sourcing for an executive assistant on a contract basis in Malaysia to support a US-based venture studio in B2B and M&A. The role focuses on calendar management, meeting coordination and travel planning, with an emphasis on organized record-keeping and proactive prioritization.

The ideal candidate brings strong written communication, discretion and detail orientation, plus proficiency with email, calendars, documents, and collaboration tools to support executives and

Qualifications

• Relevant experience in executive assistance, project coordination, operations or senior administrative support.
• Strong written communication, organization, discretion and attention to detail.
• Able to manage changing priorities while preserving clear records and accountability.
• Comfortable using email, calendars, shared documents, spreadsheets and online collaboration tools.

Responsibilities

• Manage calendars, meetings, reminders, travel coordination and preparation materials.
• Organize incoming instructions into clear priorities, owners, deadlines, dependencies and next actions.
• Prepare agendas, briefs, notes, action lists, correspondence drafts and decision materials.
• Maintain confidential executive files, contact records and trackers with accurate current status.
• Coordinate with recruiters, advisers, service providers, candidates and internal stakeholders within approved authority.
• Follow up on commitments, flag missed deadlines and escalation matters requiring the founder's decision.

Skills

Executive support

Project coordination

Operations

Discretion and detail

Email and calendar management

Tools

Email

Calendar

Documents

Spreadsheets

Collaboration tools

Job description

RecruitFirst Pte Ltd is sourcing for an executive assistant on a contract basis in Malaysia to support a US-based venture studio in B2B and M&A. The role focuses on calendar management, meeting coordination and travel planning, with an emphasis on organized record-keeping and proactive prioritization.

The ideal candidate brings strong written communication, discretion and detail orientation, plus proficiency with email, calendars, documents, and collaboration tools to support executives and