Executive Personal Assistant to Director | Calendar & Coordination

Chowdhury Group; Johor; On-site; MYR 33,000 - 60,000; Full time

Benefits offered by this job

Annual Leave

EPF

SOCSO

Annual Bonus

Performance Bonus

Training Provided

Medical Leave

Job summary

Chowdhury Group in Malaysia seeks an Administrative Assistant to support the Director with calendar management, correspondence, and project coordination. The ideal candidate holds a Diploma or Degree in Business Administration and has 1–3 years of relevant experience, excellent organizational skills, and proficiency in Microsoft Office.

You will multitask, work independently, maintain discretion, and communicate effectively with internal teams and external partners.

Qualifications

• Diploma or degree in Business Administration or related field.
• 1–3 years of relevant experience (fresh graduates may apply with good attitude).
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Able to multitask and work independently.
• High level of discretion and professionalism.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Fluent in English (Mandarin is an added advantage).

Responsibilities

• Manage Director’s daily calendar, including meetings, appointments, and reminders.
• Prioritise and adjust schedule based on urgency and business needs.
• Ensure Director is well-prepared for all meetings and commitments.
• Act as the main point of contact between Director and internal/external parties.
• Screen calls, emails, and messages, and respond where appropriate.
• Coordinate with team members, clients, vendors, and partners.
• Follow up on pending matters to ensure timely completion.
• Assist Director in tracking ongoing tasks, projects, and deadlines.
• Ensure assigned tasks are executed and completed on time.
• Proactively identify gaps or delays and take necessary action.
• Prepare reports, presentations, and business documents.
• Record meeting minutes and track action items.
• Organise and maintain proper filing systems (digital and physical).
• Assist in research, data collection, and basic analysis.
• Support business operations, planning, and coordination tasks.
• Help streamline processes and improve efficiency where possible.
• Handle sensitive and confidential information with discretion.
• Assist with personal errands and matters when required.
• Maintain a high level of professionalism at all times.
• Handle ad-hoc assignments as required by the Director.
• Be flexible in supporting both business and personal-related tasks.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Multitasking

Independent work

Discretion & professionalism

Microsoft Office

Education

Diploma / Degree in Business Administration or related field

Job description

Chowdhury Group in Malaysia seeks an Administrative Assistant to support the Director with calendar management, correspondence, and project coordination. The ideal candidate holds a Diploma or Degree in Business Administration and has 1–3 years of relevant experience, excellent organizational skills, and proficiency in Microsoft Office.

You will multitask, work independently, maintain discretion, and communicate effectively with internal teams and external partners.