SPECIFICATION & QUOTE EXECUTIVE

Teknion Furniture Systems (M) Sdn Bhd; George Town; On-site; MYR 50,000 - 75,000; Full time

Job summary

Teknion Furniture Systems (M) Sdn Bhd in Malaysia seeks a Pricing Specialist responsible for end-to-end development of pricing proposals in response to RFIs, RFPs, and RFQs, ensuring accuracy and cross-functional alignment with Sales, Engineering, and Operations.

The role requires at least 2 years in pricing or related field, a Diploma in Business Administration or Finance, strong Excel skills, and experience with ERP and quoting systems; the candidate must manage workflows, meet deadlines, and

Qualifications

• 2+ years of relevant experience, preferably in furniture/manufacturing.
• Diploma in Business Administration, Finance, or related field.
• Advanced Excel and project management methodologies; experience with ERP and quoting systems.
• Strong self-motivation and ability to work under deadlines.
• Independent project ownership and cross-functional liaison.

Responsibilities

• Facilitate timely and accurate generation of proposals and quotations.
• Manage end-to-end order release process and data accuracy in internal systems.
• Review and coordinate workflows to meet customer requirements and timelines.
• Collaborate with Sales, Technical Design, Engineering and Operations on solutions.
• Provide progress reports and maintain data integrity in project logs.
• Identify and implement process improvements to streamline operations.
• Ensure deadlines are met through proactive problem-solving.
• Participate in daily stand-ups and monitor Work Order System.
• Execute ad-hoc strategic tasks as directed by management.

Skills

Excel

ERP systems

Quoting systems

Project management

Communication

Negotiation

Education

Diploma in Business Administration/Finance

Tools

Quoting software

Job description

The role is responsible for the end-to-end development of comprehensive, high-accuracy pricing proposals in response to RFIs, RFPs, and RFQs. This role demands discipline in technical specification and quotation, extending through the order release phase to ensure seamless cross-functional coordination with other stakeholders.

Key responsibilities

Facilitate the timely and accurate generation of comprehensive proposals and quotations, leveraging integrated software tools to ensure alignment with client specifications.

Manage the end-to-end order release process, including the preparation of finish signoffs and ensuring data precision within the internal management system prior to final transmission.

Review and coordinate incoming workflows, strategically planning resource allocation to meet diverse customer requirements and project timelines.

Partner closely with Sales, Technical Design, Engineering, and Operations teams to propose competitive, high-value product solutions.

Provide regular technical design progress reports and status updates to key departmental stakeholders, ensuring visibility across specific sectors.

Proactively identify and implement creative process enhancements to streamline operations and drive organizational efficiency.

Ensure strict adherence to project deadlines through diligent monitoring and proactive problem-solving.

Actively participate in daily stand-ups and maintain real-time data integrity within the Work Order System and project logs.

Execute ad-hoc strategic assignments and specialized tasks as directed by management to support evolving business needs.

About you

Minimum 2 years of relevant experience, with a strong preference for the furniture or manufacturing industry.

Diploma in Business Administration, Finance, or a related field.

Advanced command of Excel and project management methodologies; experience with ERP and quoting systems.

Demonstrate high levels of self-motivation and a proactive work ethic, with the proven ability to maintain peak performance in high-pressure environments and under rigorous deadlines.

Capable of independent project ownership, including the ability to self-manage complex workflows, prioritize competing demands, and drive initiatives to completion.

Communicate with precision and influence; adept at liaising and negotiating with internal cross-functional teams and external partners to ensure seamless deliverable management.

Maintain a strong customer service orientation, focusing on delivering high-value solutions and fostering positive client relationships.

Possess superior written and verbal communication skills, tailored for professional business environments and technical documentation.

Proficient in the administration and utilization of Enterprise Resource Planning (ERP) frameworks, Order Management Systems and automated quoting platforms.

Exceptional attention to detail with a proven track record of maintaining high accuracy under tight deadlines.

Teknion is a leading international designer, manufacturer and marketer of mid- to high-end office systems and related furniture products. Our integrated product portfolio encompasses several lines of systems furniture, mobile furniture, architectural wall systems, seating, storage and filing, freestanding casegoods and accessories.

Our Philosophy

Teknion embraces change and its inherent possibilities. Our culture is one of innovation. A diverse, yet integrated product line allows companies to adapt to new forms of work as they unfold. Teknion products perform independently and in concert, combining in virtually unlimited configurations that fit new needs as the world’s economies and cultures evolve. At Teknion, we seek to realize the power of design to enhance our ability to interact with one another and our world. Teknion creates furniture that connects people, technology and spaces. Integrated design with unlimited possibilities for the future of business.

An International Presence

Teknion’s corporate headquarters are based in Toronto, Ontario; U.S. headquarters are in Mount Laurel, New Jersey; and the European head office is in London. Teknion has sales offices, showrooms, manufacturing and warehousing facilities in Canada, the U.S., the U.K., India, Russia and Malaysia. Products are sold worldwide through a network of authorized dealers. Teknion has a growing North American market presence and continues to expand into Europe, the Middle East, India, Central and South America, the Caribbean and Pacific Rim.

Our Clients

Teknion clients are primarily large and mid-size national and multi-national corporations and government institutions operating in a wide range of industries and geographical markets. Teknion continues to invest in its products and processes to ensure that clients receive superior levels of support and service. Worldwide manufacturing facilities and a solid dealership network offer clients the benefits of a single point of contact, responsive local service and a unified product portfolio anywhere in the world.

Teknion is a leading international designer, manufacturer and marketer of mid- to high-end office systems and related furniture products. Our integrated product portfolio encompasses several lines of systems furniture, mobile furniture, architectural wall systems, seating, storage and filing, freestanding casegoods and accessories.

Our Philosophy

Teknion embraces change and its inherent possibilities. Our culture is one of innovation. A diverse, yet integrated product line allows companies to adapt to new forms of work as they unfold. Teknion products perform independently and in concert, combining in virtually unlimited configurations that fit new needs as the world’s economies and cultures evolve. At Teknion, we seek to realize the power of design to enhance our ability to interact with one another and our world. Teknion creates furniture that connects people, technology and spaces. Integrated design with unlimited possibilities for the future of business.

An International Presence

Teknion’s corporate headquarters are based in Toronto, Ontario; U.S. headquarters are in Mount Laurel, New Jersey; and the European head office is in London. Teknion has sales offices, showrooms, manufacturing and warehousing facilities in Canada, the U.S., the U.K., India, Russia and Malaysia. Products are sold worldwide through a network of authorized dealers. Teknion has a growing North American market presence and continues to expand into Europe, the Middle East, India, Central and South America, the Caribbean and Pacific Rim.

Our Clients

Teknion clients are primarily large and mid-size national and multi-national corporations and government institutions operating in a wide range of industries and geographical markets. Teknion continues to invest in its products and processes to ensure that clients receive superior levels of support and service. Worldwide manufacturing facilities and a solid dealership network offer clients the benefits of a single point of contact, responsive local service and a unified product portfolio anywhere in the world.

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