Special Officer

PRASARANA MALAYSIA BERHAD; Selangor; Sur place; MYR 120 000 - 180 000; Plein temps

Résumé du poste

PRASARANA MALAYSIA BERHAD, within the Group Health, Safety, Security, Environment and Sustainable Development Division, seeks a Special Officer to provide essential administrative and research support to the Chief and Senior Leadership.

The role combines strategic planning, project execution and meticulous record-keeping, with emphasis on confidentiality and data-driven insights for informed decision-making.

Qualifications

• Bachelor's degree in a relevant field as listed in the job requirements.
• Minimum 8 years of HSSE, operations, governance or executive office experience.
• Experience supporting senior management, board committees and cross-functional projects.
• Knowledge of HSSE governance, regulations and compliance requirements.

Responsabilités

• Provide strategic feedback to leadership and assist in formulating key initiatives.
• Offer high-level executive support and maintain efficient workflows.
• Contribute to policy development and implementation aligned with goals.
• Foster stakeholder relationships and collaborative partnerships.
• Oversee strategic projects ensuring timely delivery and alignment with objectives.
• Conduct research and analyze data to support decision-making.
• Develop systems to monitor performance and generate leadership reports.
• Manage and oversee Division budget and seek efficiency improvements.

Connaissances

Strategic planning

Executive support

Data analytics

Project management

Stakeholder engagement

Record-keeping

Confidentiality

Budget oversight

Regulatory compliance

Research assistance

Formation

Bachelor's degree (Engineering / OHS / Environmental Science / Business / Public Policy)

Master's degree / professional certifications (e.g., Ts., Project Management, Corporate Governance)

Description du poste

The role of the Special Officer within the Group Health, Safety, Security, Environment and Sustainable Development Division is multifaceted and pivotal to the organisation's overall success. Tasked with providing indispensable administrative and research support to the Chief and Senior Leadership, the Special Officer operates at the intersection of strategic planning, project execution and meticulous record-keeping. With a keen focus on maintaining confidentiality, the Special Officer is entrusted with handling highly sensitive reference documents.

Beyond administrative functions, this role requires a passionate commitment to driving Prasarana's journey towards excellence in Health, Safety, Security, Environment & Sustainable Development (HSSE & SD). The Special Officer actively engages in diverse activities, including benchmarking, health assessments, data analytics, investigations and continuous improvement initiatives. As a valued member of the team leadership, the Special Officer plays a significant role in shaping Prasarana's standing as a leader among Government-Linked Companies (GLCs) in HSSE & SD in Malaysia.

• Working in difficult situations, meeting tight deadlines or at short notice, and occasionally on weekends and public holidays.
• Delivering through others, many of whom are outside own function and have different priorities and focus.
• Looking at various data and information and translating them into meaningful insights and developing actions or recommendations.

Key Accountabilities

1. Strategic Planning and Advisory

• Provide strategic feedback to the Division's leadership, contributing to the formulation and execution of key initiatives.

2. Executive Support

• Offer high-level executive support to the Division head, ensuring seamless communication, coordination and efficient workflow.

3. Policy Development and Implementation

• Contribute to the development, implementation and enhancement of policies within the Division, aligning with organisational goals.

4. Stakeholder Engagement

• Cultivate and maintain effective relationships with internal and external stakeholders, fostering collaboration and partnership.

5. Project Management

• Oversee and manage strategic projects within the Division, ensuring timely delivery and alignment with organisational objectives.

6. Decision Support

• Provide decision support by conducting research, analysing data and presenting insights to aid in informed decision-making.

7. Performance Monitoring and Reporting

• Develop and implement systems for monitoring the Division's performance, generating regular reports for leadership review.
• Facilitate conflict resolution and address operational challenges within the Division, promoting a harmonious working environment.

9. Budget Oversight

• Manage and oversee the budgetary aspects of the Division, ensuring prudent financial management and resource allocation.
• Identify opportunities for process improvement, innovation and efficiency within the Division, fostering a culture of continuous learning.

11. Compliance and Risk Management

• Ensure adherence to regulatory requirements, risk management protocols and ethical standards within the Division.

12. Professional Development

• Stay informed about industry trends, best practices and relevant advancements, and facilitate professional development opportunities for Division staff.

Job Requirements

• Bachelor's Degree in Engineering, Occupational Safety & Health, Environmental Science, Business Administration, Public Policy, or related disciplines. Master's Degree and/or professional certifications (e.g., Ts., Project Management, Corporate Governance) are an added advantage.
• Minimum 8 years of relevant experience in HSSE, operations, corporate strategy, governance, or executive office functions.
• Experience supporting senior management, board/management committees, and cross-functional projects is preferred.
• HSSE governance, regulations, and compliance requirements