Special Officer (Senior Director, Corporate Quality)

Perusahaan Otomobil Nasional Sdn Bhd (PROTON); Tanjong Malim; On-site; MYR 67,000 - 112,000; Full time

Job summary

Perusahaan Otomobil Nasional Sdn Bhd (PROTON) is seeking a highly organized Special Officer to the Senior Director, Corporate Quality. You will provide strategic administrative support, coordinate meetings, prepare reports, and manage confidential communications with senior leadership and stakeholders.

The role involves cross-functional projects, governance, and executive briefings in a fast-paced manufacturing environment.

Qualifications

• Bachelor's degree in Engineering, Automotive, or Business Administration.
• 2–5 years of working experience, preferably in manufacturing or automotive.
• Excellent English and Bahasa Malaysia communication skills.
• Mandarin proficiency is an added advantage for stakeholder engagement.

Responsibilities

• Provide direct executive assistance to the Senior Director, Corporate Quality.
• Manage calendars, schedules, appointments and confidential correspondence.
• Coordinate meetings, prepare agendas, and document minutes accurately.
• Draft, review, and format reports, briefs, and official correspondence.
• Coordinate travel and logistics for local and international trips.
• Support research and prepare executive briefings for management decisions.
• Handle confidential information with discretion and maintain governance standards.
• Assist with language support in English and Mandarin when required.
• Support ad hoc projects and liaise with internal/external stakeholders.

Skills

English

Bahasa Malaysia

Mandarin

Education

Engineering

Automotive

Business Administration

Tools

Microsoft Office

Job description

Special Officer (Senior Director, Corporate Quality)

Be the Trusted Right Hand to Senior Leadership

Are you a highly organized, proactive, and professional individual who thrives in a fast-paced environment? We are seeking a dynamic Special Officer to the Senior Director, Corporate Quality to provide strategic administrative and coordination support while working closely with senior management and key stakeholders.

This role offers a unique opportunity to gain exposure to executive-level decision-making, cross-functional projects, and engagements with industry and government stakeholders.

Key Responsibilities

1. Executive Support

Provide direct executive assistance to the Senior Director.

Manage calendars, schedules, appointments, and confidential correspondence.

Coordinate priorities and ensure efficient day-to-day operations.

2. Meeting Coordination & Minutes Writing

Organize and coordinate meetings, workshops, and management discussions.

Prepare meeting agendas and supporting materials.

Attend meetings, accurately document discussions, and distribute meeting minutes promptly.

3. Document & Report Preparation

Draft, review, edit, and format reports, presentations, briefing papers, and official correspondence.

Ensure all documents meet professional and management standards.

Serve as a key liaison between internal departments, business partners, and external stakeholders, including government agencies.

Foster effective communication and maintain strong professional relationships.

5. Project Coordination

Monitor progress of strategic initiatives and key projects.

Track action items, milestones, and deadlines.

Facilitate timely follow-ups and provide status updates to management.

6. Travel & Logistics Management

Coordinate local and international travel arrangements, accommodation, transportation, and itineraries.

Ensure cost-effective and seamless travel planning.

7. Research & Executive Briefings

Conduct research, gather relevant information, and prepare executive summaries or briefing materials.

Provide timely and accurate insights to support management decisions.

8. Confidentiality & Governance

Handle highly sensitive and confidential information with integrity and professionalism.

Maintain strict confidentiality in all business dealings and communications.

9. Language Support

Support communication and document translation in English and Mandarin when required.

Facilitate clear and effective communication with diverse stakeholders.

10. Ad Hoc & Special Assignments

Support special projects and assignments initiated by management.

Demonstrate flexibility, adaptability, and a proactive mindset in a dynamic working environment.

Jon Requirements

Education

Bachelor's Degree in Engineering, Automotive, Business Administration, or a related discipline.

Experience

Minimum 2 to 5 years of working experience.

Prior experience within the Manufacturing or Automotive industry is highly preferred.

Experience supporting senior management or executives will be an added advantage.

Excellent verbal and written communication skills in English and Bahasa Malaysia.

Ability to converse in Mandarin will be an added advantage due to stakeholder engagement requirements.

Strong administrative capabilities, including:

Minutes writing

Report preparation

Document management

Excellent organizational and multitasking skills with the ability to manage multiple priorities effectively.

Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and project coordination tools.

Strong analytical and research skills with the ability to prepare executive summaries and briefing materials.

Experience in travel planning, logistics coordination, and event arrangements.

High level of professionalism, discretion, adaptability, and ability to work under pressure.

Why Join Us?

This role offers a unique opportunity to work directly with senior leadership, gain exposure to strategic business initiatives, and play a key role in supporting corporate quality and organizational excellence. If you are a detail-oriented professional with strong communication skills and a passion for executive support, we would love to hear from you.