Site-Based Project Coordinator — Admin & Delivery (Johor)

Onnec; Johor Bahru; On-site; MYR 30,000 - 52,000; Full time

Job summary

ONNEC Group in Malaysia seeks a Site-based Project Coordinator to support project teams in Johor. You will provide administrative and documentation support, ensuring smooth coordination with onsite teams and stakeholders throughout the project lifecycle.

You’ll manage supplier purchase orders, coordinate deliveries, gather progress reports, and maintain HS/QS documentation, timesheets, and project records. Proficiency in Word, Excel and PowerPoint and effective communication are essential.

Qualifications

• Experience as Project Coordinator or in a similar role.
• Experience in a customer-facing environment.
• Experience working with engineers or Project Managers.
• Proficient in Microsoft Word, Excel and PowerPoint.

Responsibilities

• Provide administrative support to project teams.
• Placement and progress chasing of supplier purchase orders in line with the company authorisation matrix.
• Coordination of deliveries to project locations.
• Chasing and collation of progress reports from project team and other stakeholders.
• Operations & Maintenance manual, documentation, tracking & reporting.
• Input of timesheet data for all project contract personnel.
• Coordination, management and minute-taking of client and internal meetings.
• Control and management of material stock sheets and asset lists.
• Onsite tester records and calibration management
• Administration of customer documentation portals (document uploads and downloads)
• Administration of all project H&S/Quality documentation
• Spelling, grammar checking and formatting of project documentation when requested
• Compilation of reports/records as and when required
• Obtaining small quotations and product lead-times
• Aconex Uploads and regular checking for correspondence (Project Portal)
• Dependency Recording
• Project folders management
• Label printing

Skills

Project coordination

Customer facing

Engineering/PM teamwork

MS Office proficiency

Organizational skills

Communication skills

Working under pressure

Team player

Job description

ONNEC Group in Malaysia seeks a Site-based Project Coordinator to support project teams in Johor. You will provide administrative and documentation support, ensuring smooth coordination with onsite teams and stakeholders throughout the project lifecycle.

You’ll manage supplier purchase orders, coordinate deliveries, gather progress reports, and maintain HS/QS documentation, timesheets, and project records. Proficiency in Word, Excel and PowerPoint and effective communication are essential.