Site Administrator

Onnec Group; Kuala Lumpur; In loco; MYR 36.000 - 54.000; Tempo pieno

Vantaggi offerti da questo lavoro

None

Descrizione del lavoro

ONNEC Group is seeking a Site Administrator to provide essential administrative and document support across projects in Kuala Lumpur. The role collaborates with onsite teams and stakeholders to ensure smooth delivery and accurate project documentation.

The ideal candidate has project coordination experience, strong MS Office skills, and familiarity with engineering teams. This position is site-based in Kuala Lumpur and offers opportunities to contribute to diverse projects within a growing

Competenze

• Experience as a Project Coordinator or similar role.
• Customer facing experience in a technical environment.
• Experience working with Engineers or Project Managers.

Mansioni

• Provide administrative support to the project teams.
• Placement and progress chasing of supplier purchase orders in line with the company authorisation matrix.
• Coordination of deliveries to project locations.
• Chasing and collation of progress reports from project team and other stakeholders.
• Operations & Maintenance manual, documentation, tracking & reporting.
• Input of timesheet data for all project contract personnel.
• Coordination, management and minute-taking of client and internal meetings.
• Control and management of material stock sheets and asset lists.
• Control and management of onsite tester records and calibration.
• Administration of customer documentation portals (document uploads and downloads).
• Administration of all project H&S/Quality documentation.
• Spelling, grammar checking and formatting of project documentation when requested.
• Compilation of reports/records as and when required.
• Obtaining small quotations and product lead-times.
• Aconex Uploads and regular checking for correspondence (Project Portal).
• Project folders management

Conoscenze

Project coordination

Customer facing

MS Office

Team collaboration

Experience with engineers/PMs

Strumenti

Sage Line 500

Descrizione del lavoro

• Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

ONNEC Group are a leading independent technology partner and global integrator, with over 30 years experience, and a 800+ team of global experts, specialising in providing end-to-end connectivity solutions that propel organisations everywhere.

From structured cabling to managed services, our end-to-end services give infrastructure that can be completely replied on. Design. Build. Deploy. Optimise. We offer a complete solution for business connectivity.

We are a rapidly growing organisation and finding and retaining the highest calibre of people is fundamental to us for the success of our business, we work hard to create a challenging, supportive and satisfying working environment for all our employees. ONNEC has successfully achieved the Investors in Diversity Foundational Award for our commitment to equality, diversity and inclusion in the workplace.

Onnec are seeking a Site Administrator who will provide administrative and document support across a range of projects, ensuring smooth coordination and accurate project documentation. This is a site-based position in Kuala Lumpur, where the role will work closely with onsite project teams and stakeholders to support the successful delivery of projects.

What you’ll be doing as our Site Administrator:

• Provide administrative support to the project teams
• Placement and progress chasing of supplier purchase orders in line with the company authorisation matrix
• Co-ordination of deliveries to project locations
• Chasing and collation of progress reports from project team and other stakeholders
• Operations & Maintenance manual, documentation, tracking & reporting
• Input of timesheet data for all project contract personnel
• Coordination, management and minute-taking of client and internal meetings
• Control and management of material stock sheets and asset lists
• Control and management of onsite tester records and calibration
• Administration of customer documentation portals (document uploads and downloads)
• Administration of all project H&S/Quality documentation
• Spelling, grammar checking and formatting of project documentation when requested
• Compilation of reports/records as and when required
• Obtaining small quotations and product lead-times
• Aconex Uploads and regular checking for correspondence (Project Portal)
• Project folders management

What we’re looking for in our Site Administrator:

• Experience working as a Project Coordinator or in a similar role
• Experience working in a customer facing environment
• Experience working with teams of Engineers or Project Managers
• Excellent use of Microsoft products i.e. Word, Excel, and PowerPoint
• Good organisational skills
• Ability to work well under pressure
• Enthusiastic and a team player
• Experience of Sage Line 500 or similar systems