Site Administration Manager

FORTRESS MINING SDN BHD; Kampung Dendang; On-site; MYR 150,000 - 210,000; Full time

Benefits offered by this job

Medical insurance

Miscellaneous allowance

Site-based accommodation

Meal

Job summary

Fortress Mining Sdn. Bhd. is seeking an experienced Site Administration Manager for our Terengganu mining operations.

You will lead non-technical support teams, ensure regulatory compliance, and coordinate with internal departments and authorities to keep site operations efficient and safe. The role requires 8–10 years of relevant experience, including 3–5 years in a managerial capacity, and a hands-on, proactive leadership style.

Qualifications

• Bachelor's degree in Business Administration, Management, Facilities Management or related discipline.
• 8-10 years of relevant experience, including 3-5 years in a managerial role.
• Experience in mining, quarrying, heavy industry, manufacturing, construction or remote-site operations preferred.
• Strong understanding of Malaysian regulatory compliance and government authority liaison.
• Proven leadership managing multidisciplinary teams and contractors.
• Budgets, cost control, facilities management and cross-department coordination.
• Proficient in Excel and administrative reporting systems.
• Good communication in Bahasa Malaysia and English; Mandarin/Cantonese an advantage.

Responsibilities

• Lead and oversee site administration, handyman, housekeeping, camp, canteen, security and other non-technical support teams.
• Coordinate licensing, permits, submissions, renewals, inspections and audits with authorities.
• Oversee offices, staff accommodation, canteen operations, building maintenance and employee welfare facilities.
• Manage security personnel, CCTV, site access controls and incident reporting.
• Control administrative budgets, petty cash and utility costs.
• Coordinate site IT support, travel, accommodation, and hospitality for visitors.
• Act as central hub for mine tech, processing and maintenance departments.
• Support HSE and EO in regulatory documentation and inspections.
• Supervise staff, track overtime, and enforce performance improvements.
• Coordinate administrative matters with local communities and authorities.

Skills

Leadership

Regulatory compliance

Cost management

Facilities management

Stakeholder liaison

MS Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

We are seeking an experienced, hands‑on and results-driven Site Administration Manager to lead and oversee all non‑technical administrative and support functions at our mining operations in Terengganu. Reporting directly to the Senior HRA Manager, the successful candidate will serve as the central coordination hub between technical operations, site support departments, corporate management, government authorities, contractors and external stakeholders. The position requires strong leadership, regulatory compliance awareness, cost management capabilities and the ability to maintain efficient, safe and well‑organised site operations.

Key Responsibilities

Site Administration & Leadership: Lead and manage site administration, handyman, housekeeping, camp, canteen, security and other non‑technical support teams.

Regulatory Compliance & Authority Liaison: Coordinate and monitor mining‑related licenses, permits, statutory submissions, renewals, inspections and audits involving JMG, PTG, DOE, DOSH, LANDOWNER and other relevant authorities.

Facilities & Camp Management: Oversee offices, staff accommodation, canteen operations, building maintenance, cleanliness, sanitation and employee welfare facilities.

Security & Surveillance: Manage security personnel, CCTV monitoring, site access controls, incident reporting and asset movement procedures.

Cost Control & Utilities: Manage administrative budgets, petty cash, office/site general expenses, electricity, water, telecommunications and other utility costs.

IT, Logistics & Hospitality: Coordinate site IT support, travel, transportation, accommodation, visitor arrangements and professional hospitality for clients, suppliers and government representatives.

Cross‑Departmental Coordination: Act as the central support hub for mine tech, processing, maintenance and other technical departments, ensuring timely resolution of administrative and logistical requirements.

Safety & Environmental Coordination: Support HSE & EO personnel in regulatory documentation, inspections, training coordination, corrective actions and site compliance activities.

Personnel Management: Supervise support staff, manage duty rosters, verify overtime claims, monitor discipline and implement performance improvements.

Stakeholder Relations: Coordinate administrative matters involving local communities, neighbouring mining operators, government agencies and other external stakeholders.

Requirements

Bachelor's degree in Business Administration, Management, Facilities Management, Human Resources or a related discipline.

Minimum 8-10 years of relevant experience, including at least 3-5 years in a managerial or supervisory role.

Experience in mining, quarrying, heavy industry, manufacturing, construction or remote‑site operations is strongly preferred.

Good understanding of Malaysian regulatory compliance, government authority liaison and site administration practices.

Proven leadership experience managing multidisciplinary teams, contractors and outsourced services.

Strong capabilities in budgeting, cost control, facilities management, problem‑solving and cross‑departmental coordination.

Proficient in Microsoft Office, particularly Excel, and proven managing administrative records and reporting systems.

Good communication skills in Bahasa Malaysia and English. Mandarin/Cantonese proficiency is an added advantage.

Must be proactive, disciplined, resourceful and willing to adopt a hands‑on approach to site management.

What We Are Looking For

A strong site leader who takes ownership of problems, drives timely solutions, controls operating costs, maintains regulatory discipline and ensures that all technical departments receive reliable administrative and logistical support.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Administration Lead?

Mining, Minerals & Metals 101-1,000 employees

Fortress Mining Sdn. Bhd., is a subsidiary of Fortress Minerals Ltd, the leading iron ore producer in Malaysia and listing on the Catalist Board of the SGX-ST. The company is principally in the business of exploration, mining, production and sale of iron ore.

We believe in capability, reliability and dedication to the job in hand. In this light we endeavor to provide the best service to our customer. Our mission is to continuously develop and contributes to our valued customers to our best effort.

Finally, our philosophy is in the preparation and creation of physical developments of the highest standard delivered in the time stipulated.

Fortress Mining Sdn. Bhd., is a subsidiary of Fortress Minerals Ltd, the leading iron ore producer in Malaysia and listing on the Catalist Board of the SGX-ST. The company is principally in the business of exploration, mining, production and sale of iron ore.

We believe in capability, reliability and dedication to the job in hand. In this light we endeavor to provide the best service to our customer. Our mission is to continuously develop and contributes to our valued customers to our best effort.

Finally, our philosophy is in the preparation and creation of physical developments of the highest standard delivered in the time stipulated.

Perks and benefits Medical Miscellaneous allowance Insurance, site based accommodation and meal