shipping assistant

RecruitFirst Pte Ltd; Malaysia; On-site; MYR 33,480 - 55,800; Full time

Job summary

RecruitFirst Pte Ltd is looking for a shipping coordinator in Malaysia. This role includes producing essential shipping documentation, ensuring compliance with regulations, and monitoring operational processes. Candidates should have proven experience in logistics, particularly in producing commercial invoices and understanding of IATA/IMDG regulations. Strong IT skills and organization are essential. The position offers opportunities for improving logistics efficiency and compliance processes.

Qualifications

• Proven experience producing essential shipping documentation including commercial invoices and packing lists.
• Knowledge of IATA/IMDG regulations, able to produce DGNs.
• Understanding of shipping modes and requirements, with experience in PKFZ.

Responsibilities

• Ensure all required business licenses are valid and adhered to.
• Ensure timely and accurate goods booking in company systems.
• Maintain 100% accuracy of Inventory data in customs records.

Skills

Shipping documentation production

Knowledge of IATA/IMDG regulations

Strong IT skills

Good organisation skills

Job description

What requirements you’ll need to be eligible

• Proven experience producing essential shipping documentation including commercial invoices and packing lists. (Essential)
• Knowledge of IATA/IMDG regulations, able to produce DGNs (Essential with in date certification desirable).
• Understanding of shipping modes and requirements. Work experience in PKFZ (desirable).
• Understanding of PKFZ operational and customs compliance requirements (desirable).
• Strong IT skills and computer literate.
• Good organisation Skills.

Reg No:
HTTPS://ABOUT.RECRUITFIRST.CO/ALICIA.TAN

What you’ll be doing on the job

• Ensure all required business licenses are valid, in place, and that their terms and conditions are consistently adhered to. Monitor and support operational compliance across inventory management, auditing procedures, and internal processes.
• Ensure timely and accurate goods booking in/booking out in company business systems
• Ensure 100% accuracy of Inventory data in PKFZ customs records and internal company business systems.
• Ensure all shipments are prepared in accordance with distribution and shipping regulations, including correct picking, auditing, packing, and labelling.
• Take accountability for the production of all essential shipment documentation, including commercial invoices, Dangerous Goods notes, Proof of Export and packing lists. Guarentee the accuracy of documentation, audit prepared consignments and make necessary arrangements based on shipment contents and criteria.
• Coordinate with appointed shipping agents to arrange efficient air and sea freight logistics solutions and manage the conformance of partners to desired schedules and collection arrangements.
• Ownership of Shipping Enquiries and requests for core and ad-hoc arrangements. Where required support operations to resolve.
• Identify and implement opportunities to improve efficiency within logistics and compliance processes.
• Ensure all customs documentation is correctly prepared and maintained, supporting timely import and export clearance. Work closely with our dedicated agent and local agents to ensure that goods are cleared in good time, records are available and any requests for clarification are handled swiftly.