Logistics Coordinator (Internship)

PSA BDP; Seberang Perai; On-site; MYR 33,480 - 58,032; Full time

Job summary

PSA BDP in Malaysia seeks an Export Order Processor to handle end-to-end order processing, booking with carriers, and coordination with pricing and forwarding teams. You will ensure timely updates, document handling, and KPI-driven delivery.

The role requires a Diploma or degree in Supply Chain/Logistics and 1–3 years in freight forwarding, with strong multitasking and teamwork abilities. Valid working hours and collaboration with HOD are essential.

Qualifications

• Diploma/Degree in Supply Chain/Logistics Management or equivalent background.
• 1-3 years’ experience in freight forwarding industry, preferably export department.
• Able to multitask and stay back if unable to complete jobs within working hours.
• Able to work as a team and follow team lead’s instructions.
• Able to monitor work status after working hours if required.

Responsibilities

• Acknowledge email within the same day or after next morning for email received after working hours.
• Update new order in tracker/system on the same day order receive and place booking with carrier based on contract/routing guide shared by pricing department.
• Orders received more than 30 days from PGI/cargo ready date, to follow up on schedule and rates availability with HOD/pricing department.
• Release booking to customer within 1 work day for orders PGI less than 30 days and monitor closely for orders with PGI more than 30 days which booking to release within the KPI.
• Arrange truck/container with transporter based on free time at least 10 days from empty turn in date to avoid overbook situation.
• Monitor empty turn in and laden out closely and follow up for shipping document from customer for custom for declaration, clearance & SI submission to carrier.
• Perform pre-advice and check port system for clearance status from both forwarding and carrier.
• SI submission to carrier 3 work days from ETD or to follow SI cut-off to avoid shut out case.
• Share draft BL to customer 2 work days from ETD for final BL confirmation. Follow up for carrier invoice and take up the cost timely to obtain final BL timely.
• Final BL to share with customer 1 work day from ATD/SOB.
• Update system and tracker time to time on the shipment information upon job completion as per KPI to generate report and EDI for customer.
• Share complete final documents/Pre-alert to customer if required based on scope of service of incoterm.
• Perform vendor cost take up and billing once delivery is completed and submit the invoice to customer based on KPI 3 work days from ATD/SOB for ocean and 1 work day from ATD for air freight.
• Perform filing for complete documents and keep record safely for audit purpose.
• Report to HOD/Team Lead on day-to-day operation matters and consult for clarification.

Education

Diploma/Degree in Supply Chain/Logistics Management or equivalent background

Job description

Company Background:

PSA BDP, a member of the PSA Group, is a leading provider of globally integrated and port-centric supply chain, transportation, and logistics solutions. The company is headquartered in Philadelphia, PA, and employs more than 5,500 people worldwide.

We are a team that celebrates our unique diversity and close-knit community atmosphere. Our core values begin at the very top and span the broad reach of our global community.

We offer dynamic careers for those individuals looking to be a part of something bigger and provide unequivocal opportunities for growth within the organization.

PSA BDP serves over 5,000 customers, including some of the world's leading multinational companies within the chemical, retail & consumer, life sciences & pharmaceuticals, and electric vehicle & industrial verticals.

Job Responsibilities

• Acknowledge email within the same day or after next morning for email received after working hours.
• Update new order in tracker/system on the same day order receive and place booking with carrier based on contract/routing guide shared by pricing department. Work with pricing department if unable to place booking for next action.
• Orders received more than 30 days from PGI/cargo ready date, to follow up on schedule and rates availability with HOD/pricing department.
• Release booking to customer within 1 work day for orders PGI less than 30 days and monitor closely for orders with PGI more than 30 days which booking to release within the KPI
• Arrange truck/container with transporter based on free time at least 10 days from empty turn in date to avoid overbook situation. Urgent orders, to communicate with transporter closely.
• Monitor empty turn in and laden out closely and follow up for shipping document from customer for custom for declaration, clearance & SI submission to carrier.
• Perform pre-advice and check port system for clearance status from both forwarding and carrier.
• SI submission to carrier 3 work days from ETD or to follow SI cut-off to avoid shut out case.
• Share draft BL to customer 2 work days from ETD for final BL confirmation. Follow up for carrier invoice and take up the cost timely to obtain final BL timely.
• Final BL to share with customer 1 work day from ATD/SOB.
• Update system and tracker time to time on the shipment information upon job completion as per KPI to generate report and EDI for customer.
• Share complete final documents/Pre-alert to customer if required based on scope of service of incoterm.
• Perform vendor cost take up and billing once delivery is completed and submit the invoice to customer based on KPI 3 work days from ATD/SOB for ocean and 1 work day from ATD for air freight.
• Perform filing for complete documents and keep record safely for audit purpose.
• Report to HOD/Team Lead on day-to-day operation matters and consult for clarification.

Job Description

Company Background:

PSA BDP, a member of the PSA Group, is a leading provider of globally integrated and port-centric supply chain, transportation, and logistics solutions. The company is headquartered in Philadelphia, PA, and employs more than 5,500 people worldwide.

We are a team that celebrates our unique diversity and close-knit community atmosphere. Our core values begin at the very top and span the broad reach of our global community.

We offer dynamic careers for those individuals looking to be a part of something bigger and provide unequivocal opportunities for growth within the organization.

PSA BDP serves over 5,000 customers, including some of the world's leading multinational companies within the chemical, retail & consumer, life sciences & pharmaceuticals, and electric vehicle & industrial verticals.

Job Responsibilities

Export order processing

• Acknowledge email within the same day or after next morning for email received after working hours.
• Update new order in tracker/system on the same day order receive and place booking with carrier based on contract/routing guide shared by pricing department. Work with pricing department if unable to place booking for next action.
• Orders received more than 30 days from PGI/cargo ready date, to follow up on schedule and rates availability with HOD/pricing department.
• Release booking to customer within 1 work day for orders PGI less than 30 days and monitor closely for orders with PGI more than 30 days which booking to release within the KPI
• Arrange truck/container with transporter based on free time at least 10 days from empty turn in date to avoid overbook situation. Urgent orders, to communicate with transporter closely.
• Monitor empty turn in and laden out closely and follow up for shipping document from customer for custom for declaration, clearance & SI submission to carrier.
• Perform pre-advice and check port system for clearance status from both forwarding and carrier.
• SI submission to carrier 3 work days from ETD or to follow SI cut-off to avoid shut out case.
• Share draft BL to customer 2 work days from ETD for final BL confirmation. Follow up for carrier invoice and take up the cost timely to obtain final BL timely.
• Final BL to share with customer 1 work day from ATD/SOB.
• Update system and tracker time to time on the shipment information upon job completion as per KPI to generate report and EDI for customer.
• Share complete final documents/Pre-alert to customer if required based on scope of service of incoterm.
• Perform vendor cost take up and billing once delivery is completed and submit the invoice to customer based on KPI 3 work days from ATD/SOB for ocean and 1 work day from ATD for air freight.
• Perform filing for complete documents and keep record safely for audit purpose.
• Report to HOD/Team Lead on day-to-day operation matters and consult for clarification.

Job Requirements

• Diploma/Degree in Supply Chain/Logistics Management or equivalent background.
• 1-3 years’ experience in freight forwarding industry, preferably export department.
• Able to multitask and stay back if unable to complete jobs within working hours.
• Able to work as a team and follow team lead’s instructions.
• Able to monitor work status after working hours if required.