Shipping & Admin Coordinator

JIN WEI (M) SDN. BHD.; Petaling Jaya; On-site; MYR 28,000 - 39,000; Full time

Job summary

JIN WEI (M) SDN. BHD. is seeking an Admin cum Shipping Executive in Malaysia to coordinate daily shipments and handle administrative duties.

You will liaise with transporters, customers and suppliers, prepare shipping documents, monitor vessel schedules and coordinate with warehouse teams. The role requires at least a diploma or SPM and 2–3 years in administration/shipping, with strong English and Bahasa Malaysia communication.

Qualifications

• Minimum SPM/Diploma or equivalent.
• Preferably 2–3 years of working experience in administration and shipping.
• Familiar with Microsoft Office (Word, Excel and Outlook).
• Good communication and coordination skills.
• Able to work independently and responsibly.
• Well-organized, details-oriented and able to meet deadlines.
• Able to communicate in English and Bahasa Malaysia; Mandarin is an advantage.

Responsibilities

• Arrange and coordinate daily shipment and deliveries.
• Liaise with transporters, shipping agents, suppliers and customers.
• Prepare shipping documents, including Commercial Invoices, Delivery Orders and Packing Lists.
• Follow up on vessel schedules, loading arrangements and shipment status.
• Coordinate with warehouse and operations teams.
• Ensure all shipping documents are accurate and submitted on time.
• Handle export documentation when required.
• Handle daily general administrative work.
• Answer phone calls, emails and enquiries.
• Prepare and update daily and monthly shipping reports.

Skills

Shipping coordination

Administrative support

Communication

Education

SPM / Diploma or equivalent

Tools

Microsoft Office

Job description

JIN WEI (M) SDN. BHD. is seeking an Admin cum Shipping Executive in Malaysia to coordinate daily shipments and handle administrative duties.

You will liaise with transporters, customers and suppliers, prepare shipping documents, monitor vessel schedules and coordinate with warehouse teams. The role requires at least a diploma or SPM and 2–3 years in administration/shipping, with strong English and Bahasa Malaysia communication.