Senior Talent Acquisition Executive

HongKong Fiduciary Association Limited; Kuala Lumpur; On-site; MYR 90,000 - 120,000; Full time

Job summary

HongKong Fiduciary Association Limited in Kuala Lumpur is seeking a recruitment professional to manage end-to-end hiring processes, from sourcing to onboarding, ensuring a smooth candidate experience.

You will evaluate applicants through screenings and interviews, coordinate schedules with managers, negotiate offers, conduct orientations, and maintain compliant records while building strong talent pipelines and employer branding across channels.

Qualifications

• Bachelor's degree in Business Administration, HR, or related field.
• 4–5 years of relevant recruitment experience.
• Detail-oriented with ability to manage multiple priorities in a fast-paced environment.
• Strong analytical, research, and problem-solving skills.
• Excellent verbal and written communication with stakeholders at all levels.
• Self-motivated and able to work independently while also being a collaborative team player.
• Proficiency in Mandarin and/or Japanese preferred for communication with Mandarin-speaking stakeholders and candidates.

Responsibilities

• Manage the full recruitment lifecycle, from sourcing and screening candidates to offer management and onboarding.
• Evaluate applicants against job requirements through phone screenings, interviews, background checks, and other assessment methods.
• Coordinate and schedule virtual and face-to-face interviews with hiring managers and candidates.
• Facilitate salary negotiations with selected candidates and prepare offer letters and employment documentation.
• Conduct orientation and onboarding sessions for new employees to ensure a smooth integration into the organization.
• Maintain accurate and complete recruitment records in compliance with internal policies and regulatory requirements, including candidate profiles, identification documents, certifications, and supporting documentation.
• Build and maintain talent pipelines through various sourcing channels, including job boards, headhunters, social media platforms, employee referrals, and recruitment advertisements.
• Create and manage engaging recruitment advertisements and employer branding content across appropriate social media and recruitment platforms to attract quality talent.
• Support and participate in company initiatives, employee engagement activities, and other HR-related projects as required.

Skills

Recruitment

Talent Acquisition

HR

Communication

Multitasking

Analytical skills

Stakeholder management

Education

Bachelor's degree in Business Administration / HR or related field

Job description

• Manage the full recruitment lifecycle, from sourcing and screening candidates to offer management and onboarding.
• Evaluate applicants against job requirements through phone screenings, interviews, background checks, and other assessment methods.
• Coordinate and schedule virtual and face-to-face interviews with hiring managers and candidates.
• Facilitate salary negotiations with selected candidates and prepare offer letters and employment documentation.
• Conduct orientation and onboarding sessions for new employees to ensure a smooth integration into the organization.
• Maintain accurate and complete recruitment records in compliance with internal policies and regulatory requirements, including candidate profiles, identification documents, certifications, and supporting documentation.
• Build and maintain talent pipelines through various sourcing channels, including job boards, headhunters, social media platforms, employee referrals, and recruitment advertisements.
• Create and manage engaging recruitment advertisements and employer branding content across appropriate social media and recruitment platforms to attract quality talent.
• Support and participate in company initiatives, employee engagement activities, and other HR-related projects as required.

Job Requirements:

• Bachelor's degree in Business Administration, Human Resources, or a related field from a recognized university.
• Minimum of 4 to 5 years of relevant experience in recruitment, talent acquisition, human resources, or a related field.
• Detail-oriented with the ability to manage multiple priorities and tasks effectively in a fast-paced environment.
• Strong analytical, research, and problem-solving skills with the ability to make sound judgments and decisions.
• Excellent verbal and written communication skills, with the ability to engage effectively with stakeholders at all levels.
• Self-motivated and capable of working independently with minimal supervision, while also being a collaborative team player.
• Proficiency in both verbal and written Mandarin/Japanese is preferred to support communication with Mandarin-speaking stakeholders and candidates.