Senior Sales Admin ( Operation)

Flintex Consulting Pte Ltd; Kajang; On-site; MYR 45,000 - 78,000; Full time

Job summary

Flintex Consulting Pte Ltd is seeking an organized Sales Support Administrator to assist the Head of Sales with daily tasks, quotations, proposals, and travel arrangements. The role requires keen attention to detail and the ability to manage multiple priorities in a fast-paced environment.

You will liaise with Mandarin-speaking customers, prepare sales documents, coordinate meetings, and support monthly sales reporting while maintaining high standards of professional communication and efficiency.

Qualifications

• Diploma or higher in Business Administration, Secretarial Studies, or related field.
• Minimum 3 years of relevant experience in sales support or admin roles.
• Proficient in MS Office (Excel emphasized); knowledge of SAP and Salesforce is a plus.
• Excellent English and Mandarin communication skills (required for Mandarin-speaking customers).
• Strong organizational and independent work ethic.

Responsibilities

• Assist Head of Sales with daily operational tasks and admin duties.
• Prepare accurate sales quotations, tender documents, company profiles, and proposals.
• Coordinate internal and external meetings, venue bookings, materials, minutes, and follow-ups.
• Manage travel arrangements for the sales team (flights, accommodation, offsite events).
• Respond to customer inquiries and maintain ongoing email communications.
• Liaise within the sales team to streamline communication and workflows.
• Monitor and track sales targets; assist in monthly sales reports and ad-hoc analyses.
• Support submission of expense claims and manage customer feedback documentation.

Skills

MS Office

English

Mandarin

Sales support

Interpersonal skills

Education

Diploma in Business Administration or related

Tools

SAP

Salesforce

Job description

Role Overview:

This role is to provide comprehensive administrative and operational support to our Sales Department. Ideally for someone who thrives in a fast-paced environment and is comfortable handling both routine and dynamic tasks.

Key Responsibilities

• Assist the Head of Sales with daily operational tasks and administrative duties.
• Prepare accurate and timely sales quotations, tender documents, company profiles, and proposals.
• Coordinate internal and external meetings, including venue bookings, preparation of materials, minute-taking, and follow-up tasks.
• Manage travel arrangements for the sales team, including bookings for flights, accommodation, and offsite events.
• Respond to customer inquiries and maintain ongoing email correspondence to support business continuity.
• Liaise within the sales team to streamline communication and improve workflow efficiency.
• Monitor and track sales targets; assist in preparing monthly sales reports and other ad-hoc analytical tasks.
• Support the submission of expense claims and manage customer feedback documentation.

Requirements

• Diploma or higher qualification in Business Administration, Secretarial Studies, or a related field.
• Minimum 3 years of relevant experience in sales support or administrative roles.
• Proficient in MS Office (especially Excel); knowledge of SAP and Salesforce is an advantage.
• Excellent communication skills in English and Mandarin (required to liaise with Mandarin-speaking customers).
• Strong interpersonal skills and the ability to work independently with minimal supervision.
• High level of organization, attention to detail, and a responsible work ethic.

Working hours

Mon to Fri 8am - 5.30pm