Assistant Purchasing Manager

Fang & Pai Industries Sdn Bhd

Port Klang

On-site

MYR 120,000 - 180,000

Full time

5 days ago

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Job summary

Jora Malaysia is seeking an experienced Assistant Purchasing Manager to support procurement for its furniture manufacturing operations. You will collaborate closely with Production, Planning, Warehouse, Quality Control, Finance, and other departments to ensure materials meet specifications, quality standards, cost targets, and delivery schedules.

The role requires strong negotiation, supplier management, and analytical skills, with a solid understanding of manufacturing purchasing and supply

Qualifications

Diploma or degree in Purchasing or related field.
Minimum 5 years purchasing experience in manufacturing.
Experience in furniture/wood products/building materials preferred.
Strong negotiation and supplier management skills.
Proficient in Excel; English and Mandarin are an advantage.

Responsibilities

Assist the Operation Manager in day-to-day purchasing activities and procurement operations.
Review purchase requisitions, material requirements, and production schedules to ensure timely purchasing.
Source and purchase raw materials, hardware, packaging materials, and other production-related items.
Obtain and evaluate quotations from suppliers based on price, lead time, and terms.
Issue and monitor purchase orders and ensure timely delivery and conformance to specs.
Follow up with suppliers on order status, production progress, and delivery.
Monitor supplier performance in terms of quality, cost, delivery, and service.
Develop alternative suppliers to reduce risk and ensure continuity.
Coordinate with Planning, Production, Warehouse, and Quality Control.

Skills

Purchasing

Supply Chain

Negotiation

Vendor Management

Cost Reduction

Inventory Management

Procurement

Analytical Thinking

Excel

English & Mandarin

Education

Diploma or Bachelor's Degree in Purchasing

Tools

Excel

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are seeking a proactive and experienced Assistant Purchasing Manager to support our purchasing operations and ensure the timely and cost-effective procurement of materials, components, and services required for our furniture manufacturing operations.

The successful candidate will work closely with Production, Planning, Warehouse, Quality Control, Finance, and other departments to ensure materials are purchased according to required specifications, quality standards, cost targets, and delivery schedules.

The role requires strong negotiation, supplier management, analytical, and problem-solving skills, together with a good understanding of manufacturing purchasing and supply chain processes.

Key Responsibilities

1. Purchasing & Procurement

Assist the Operation Manager in managing day-to-day purchasing activities and procurement operations.
Review purchase requisitions, material requirements, and production schedules to ensure timely purchasing.
Source and purchase raw materials, hardware, accessories, packaging materials, and other production-related items.
Obtain and evaluate quotations from suppliers based on price, quality, lead time, payment terms, and other commercial considerations.
Issue and monitor purchase orders and ensure orders are delivered according to agreed specifications and schedules.
Follow up closely with suppliers on order status, production progress, shipment, and delivery.
Identify, evaluate, and develop reliable suppliers and alternative sources.
Maintain good working relationships with existing suppliers.
Monitor supplier performance in terms of quality, cost, delivery, responsiveness, and service.
Negotiate pricing, payment terms, minimum order quantities, lead times, and other commercial terms.
Work with suppliers to resolve delivery, quality, quantity, and specification issues.
Develop alternative suppliers where necessary to reduce supply and business continuity risks.

3. Cost Control & Cost Reduction

Monitor material prices and market trends to identify cost-saving opportunities.
Negotiate competitive pricing and continuously seek opportunities to reduce purchasing costs.
Conduct price comparisons and cost analysis for key materials and components.
Support management in developing and implementing cost-reduction initiatives.
Monitor purchase price variances and highlight significant changes to management.
Coordinate with Planning and Production to ensure materials are available according to production requirements.
Monitor material lead times and anticipate potential shortages or delays.
Work with Warehouse and Planning teams to maintain appropriate inventory levels.
Assist in reducing excess, obsolete, and slow-moving materials.
Ensure purchasing activities are aligned with production capacity and customer delivery requirements.

5. Quality & Specification Control

Ensure purchased materials comply with approved specifications, quality standards, and customer requirements.
Coordinate with Quality Control and suppliers regarding material defects and non-conformance issues.
Assist in supplier corrective actions and follow-up where required.
Support the evaluation and approval of new materials and suppliers.

6. Documentation & Purchasing Administration

Ensure purchase orders and purchasing records are accurate and properly maintained.
Maintain supplier databases, price lists, quotation records, and purchasing reports.
Monitor outstanding purchase orders and provide regular updates to management.
Ensure purchasing activities comply with company policies and approval procedures.
Prepare purchasing reports and analysis as required by management.

7. Team Support & Coordination

Assist the Operation Manager in supervising and guiding the purchasing team.
Monitor the performance and workload of purchasing staff.
Provide guidance to buyers and ensure purchasing procedures are properly followed.
Coordinate effectively with Production, Planning, Warehouse, Finance, Quality, and other departments.
Support the Operation Manager in developing and improving purchasing procedures and systems.

Requirements

Diploma or Bachelor's Degree in Purchasing, Supply Chain Management, Business Administration, or a related field.
Minimum 5 years of relevant purchasing/procurement experience, preferably in a manufacturing environment.
Experience in furniture, wood products, building materials, or related manufacturing industries will be an advantage.
Good knowledge of sourcing, supplier management, price negotiation, and purchasing processes.
Strong negotiation and communication skills.
Good analytical and problem-solving abilities.
Strong understanding of inventory and material planning.
Proficient in Microsoft Office, particularly Excel.
Good command of English and Mandarin are an advantage.
Able to work independently, manage multiple priorities, and meet deadlines.
Strong attention to detail, commercial awareness, and a proactive attitude.
Negotiation Skills
Cost & Price Analysis
Material Planning
Inventory Management
Problem Solving
Communication & Coordination
Analytical & Decision-Making Skills