Senior Project Manager — Experiential & Brand Activation

Exphoria International; Petaling Jaya; Hybrid; MYR 100,000 - 145,000; Full time

Job summary

Exphoria International is seeking a Project Manager — Experiential & Brand Activation to oversee campaigns from planning through completion. This contract, hybrid role is based in Petaling Jaya with some work-from-home flexibility.

You will define project scope, timelines, coordinate logistics and resources, manage vendor relationships, and supervise on-site execution to meet brand standards and client objectives. Strong PM and stakeholder management skills are essential.

Qualifications

• 7+ years in experiential, brand activation, roadshows or large-format events (agency-side preferred).
• Experience expediting to keep project components on schedule.
• Proven project management skills for planning, executing, and closing events.
• Knowledge of inspection processes to verify quality and readiness of materials and setups.
• Logistics management including transport, warehousing, inventory and on-site setup.
• Excellent stakeholder and vendor management, communication and negotiation.
• Hybrid work experience balancing on-site presence with remote coordination.
• Relevant diploma/degree in Business, Marketing, Events Management or equivalent.

Responsibilities

• Define project scope and timelines.
• Coordinate logistics and resources.
• Manage vendor relationships.
• Supervise on-site execution to meet standards.
• Track progress, resolve issues, and report status.
• Monitor budgets and ensure safety and best practices.

Skills

Project management

Expediting

Logistics management

Stakeholder management

Vendor management

Communication

Hybrid work

Problem solving

Education

Diploma/degree in Business/Marketing/Events Management

Job description

Company Description

Exphoria International is an experiential marketing and brand activation agency focused on creating immersive, memorable engagements between brands and their audiences. The team specializes in end-to-end campaign delivery, from strategic concept development to on-the-ground execution. Exphoria partners with clients from FMCG, Pharmaceuticals, Insurance to design innovative experiences that drive brand awareness, customer loyalty, and measurable impact.

Role Description

The Project Manager — Experiential & Brand Activation is a contract role responsible for overseeing experiential campaigns and brand activation projects from planning through completion. This hybrid position is based in Petaling Jaya, with flexibility for some work from home. Day-to-day responsibilities include defining project scope and timelines, coordinating logistics and resources, managing vendor relationships, and ensuring that event build-outs and activations meet brand and quality standards. The role involves supervising on-site execution, tracking project progress, resolving issues, and maintaining clear communication with internal teams and clients. The Project Manager will also prepare status reports, monitor budgets, and ensure that all activities align with client objectives, safety requirements, and operational best practices.

Qualifications

• 7+ years in experiential, brand activation, roadshow or large-format events — agency-side preferred.
• Ability to manage and coordinate expediting activities, including acting as an Expeditor and overseeing Expediting tasks to keep project components on schedule.
• Strong Project Management skills, with experience planning, executing, and closing experiential or event-based projects within defined timelines and budgets.
• Knowledge of Inspection processes to verify quality, compliance, and readiness of materials, setups, and on-site installations for brand activations.
• Competence in Logistics Management, including organizing transportation, warehousing, inventory, and on-site setup for events and experiential campaigns.
• Excellent stakeholder and vendor management, communication, and negotiation skills.
• Proven ability to work in hybrid environments, balancing on-site presence in Petaling Jaya with remote coordination and documentation.
• Strong problem-solving abilities and attention to detail in fast-paced, deadline-driven settings.
• Relevant diploma or degree in Business, Marketing, Events Management, or a related discipline, or equivalent professional experience.