Senior Project Executive (Automotive) (ID: 712591)

PERSOL Malaysia; Subang Jaya; On-site; MYR 60,000 - 90,000; Full time

Job summary

PERSOL Malaysia in Subang Jaya is seeking a Senior Project Executive (Automotive) to drive end-to-end project coordination from quotation through delivery and commissioning. You will liaise with local and international partners to ensure smooth operations and timely updates.

The role emphasizes strong supplier/customer management, global coordination, and business development in machinery. Knowledge of MS Office and SAP/ERP is preferred; travel may be required.

Qualifications

• Bachelor's degree in Business Administration or related field is required.
• Experience in trading, project coordination or related fields is needed (2+ years).
• Experience in automotive manufacturing equipment or project management is a plus.
• Proficient in MS Office; SAP/ERP experience is advantageous.

Responsibilities

• Act as the primary liaison for assigned accounts, local and overseas partners.
• Ensure timely issuance of project details, POs, delivery schedules and payment follow-up.
• Foster strong relationships with suppliers and customers for uninterrupted operations.
• Coordinate with overseas offices to support cross-border business development and customer service.
• Identify and develop new machinery/equipment business opportunities.
• Manage quotations including review, sourcing, and follow-up.

Skills

Communication

Language: English-Bahasa Melayu

Travel willingness

Problem solving

Education

Bachelor's degree in Business Administration

International Business & Trade

Supply Chain Management

Tools

SAP/ERP

MS Office

Job description

Senior Project Executive (Automotive) (ID: 712591)

Working Hours: Mon - Fri, 8:00am ~ 5:00pm

Interview rounds: 2 rounds of physical interview

Responsibilities

Supplier and Customer Relationship Management

• Act as the primary liaison for assigned accounts, local and overseas Business partners.
• Ensure timely issuance and follow-up of projects details, purchase orders, manage delivery schedules, and monitor timely settlement of accounts payable and receivable.
• Foster and maintain strong working relationships with existing and potential suppliers and customers to support efficient and uninterrupted business operations.

Global Coordination with International Communication

• Collaborate closely with overseas offices or external Business Partner to support cross-border business development and customer service activities.
• Coordinate international efforts and align strategic objectives for designated accounts to ensure unified global business execution.

Machinery Sales and Business Development

• Identify and develop new machinery/equipment business opportunities with existing and potential customers.
• Understand customer manufacturing requirements and coordinate with machinery makers or suppliers and coordinate the information with customer or vise verse.
• Manage quotation request activities including specification review, supplier sourcing, quotation preparation, submission and approval follow-up.
• Conduct commercial negotiations with customers and suppliers covering pricing, delivery schedule, payment terms and other commercial conditions.
• Monitor sales targets, project profitability and gross margin to ensure sustainable business performance.
• Maintain awareness of automotive manufacturing trends, localization opportunities, automation and new production technologies.

Project Management

• Coordinate projects from quotation request and order confirmation through manufacturing, custom clearance / permit application, delivery, installation, commissioning and final customer acceptance.
• Develop and monitor project schedules, key milestones and deliverables together with customers, suppliers and service providers.
• Coordinate technical meetings between customers, machinery makers and relevant internal or external parties.
• Monitor project risks, delays, technical issues and commercial issues, and elevate critical matters to management in a timely manner.
• Coordinate local contractors or service providers for machinery installation, modification, testing and commissioning based on individual project requirements.
• Support after-sales service, yearly calibration and technical issue coordination following machine installation.

Reporting

• Prepare budgets and conduct monthly sales performance analysis for effective business tracking and decision-making.
• Ensure monthly sales closing completion with all sales and purchase or cost transactions recorded in system timely and accurately.
• Timely project progress update with superior and customer.

Compliance

• Ensure all business activities comply with Malaysian laws, corporate governance standards, and the company’s Code of Conduct.
• Perform ad-hoc tasks or other assignments as directed by immediate superiors or senior management.

Requirements

Bachelor’s degree in business administration, International Business & Trade, Supply Chain Management or a related field.

At least 2 years of experience in trading, project coordination or related fields. Experience in automotive manufacturing equipment, machinery installation or project management will be an added advantage.

Proficient in MS Office. Experience in SAP/ERP will be an added Advantage.

Willing to travel outstation and overseas as and when required.

Excellent communication and interpersonal skills, with the ability to work collaboratively across teams and engage effectively with stakeholders.

Open-minded and adaptable to fast-paced and dynamic business environments.

Strong analytical and problem-solving capabilities, with a results-driven mindset focused on delivering value to customers and stakeholders.

High attention to detail, with strong follow-through, organizational skills, and time management.

Proactive, self-motivated, and able to perform well under pressure and meet tight deadlines.

Able to work independently, present ideas professionally to superiors and team members, and provide timely progress updates.

Proficient in both written and spoken English and Bahasa Melayu. Proficiency in Japanese or Mandarin is a plus.