Senior People and Culture Executive

Private Advertiser; Kuala Lumpur; On-site; MYR 50,000 - 90,000; Full time

Job summary

Private Advertiser seeks a versatile HR Operations professional to manage recruitment, onboarding, and end-to-end employee lifecycle processes. You will coordinate interviews and offers, oversee onboarding including IT setup and workspace readiness, and ensure compliance with immigration and payroll requirements.

Your role includes benefits administration, HRIS data maintenance, leave tracking, and supporting office and facilities management, events, and visitor coordination.

Qualifications

• Bachelor's degree in HR or related field.
• Experience in HR operations and employee lifecycle management.
• Familiarity with HRIS and payroll processes.

Responsibilities

• Manage end-to-end recruitment activities and onboarding processes.
• Coordinate interviews and offer management.
• Administer onboarding and ensure IT and workspace readiness.
• Oversee expatriate onboarding and visa/document requirements.
• Handle benefits, payroll, and time/leave administration.
• Maintain HR records and HRIS data integrity.
• Assist with office administration and facilities coordination.
• Organize company events and employee engagement activities.
• Coordinate employee office visits and vendor liaison.

Skills

HRIS systems

Payroll processing

MS Office

Workable

Vendor management

Education

Bachelor's degree in HR or related field

Tools

HRIS

Workable

Microsoft Excel

Job description

Manage end-to-end recruitment activities, management Workable, coordinate with recruiters, screening, coordinate interviews, and offer management.

Onboarding

Coordinate and administer onboarding activities for new hires.

Prepare employment documentation, employee records in HRIS, and system setup requirements.

Liaise with IT to ensure readiness of equipment, system access, and workspace arrangements.

Manage the end-to-end expatriate onboarding and employment lifecycle, ensuring compliance with immigration and labour regulations.

Prepare and submit employment pass, visa, work permit, dependent pass, and renewal applications with relevant authorities.

• Monitor visa and permit expiry dates and ensure timely renewals to maintain legal compliance.

Offboarding

Manage employee separation processes, including resignations and retirements.

Maintain proper employee records and ensure compliance with legal and company requirements.

Benefits Administration

Administer employee benefit programs, including medical, insurance, leave, wellness, and other company-sponsored benefits.

Payroll Administration

• Verify employee data, attendance, leave records, overtime, allowance and payroll adjustments before payroll processing.

HR Operations / Employee Lifecycle Management

Maintain employee records and personnel files.

HRIS data administration and updates.

Track probation confirmations and extensions.

Leave Administration

Monitor leave records and ensure policy compliance.

Office Administration

Oversee daily office administration activities to ensure smooth and efficient workplace operations.

Manage office supplies, equipment, facilities, and service requests to support business needs.

Coordinate with building management, service providers, and internal stakeholders on office-related matters.

Maintain office records, inventory, and administrative documentation.

Monitor vendor performance and ensure compliance with contractual obligations, service level agreements, and organizational standards.

Process and track office-related purchase requests, invoices, and payments.

Support workplace health, safety, and security initiatives to maintain a safe working environment.

Assist in implementing office policies, procedures, and operational improvements.

Events Management

Coordinate and organize company events, employee engagement activities, town halls, celebrations, and team-building programs.

Manage event logistics, venue arrangements, catering, transportation, and vendor coordination.

Prepare event budgets, track expenditures, and ensure cost-effective execution.

Liaise with internal stakeholders and external vendors to ensure successful event delivery.

Support communication and promotional activities for company events.

Collect event feedback and recommend improvements for future initiatives.

Employee Office Visits

Arrange workspace, meeting rooms, access cards, parking, and necessary office facilities for visitors.

Serve as the primary point of contact for office visit-related inquiries and logistics.

Facilities Management

Office maintenance project and space planning.