Senior Office & HR Operations Lead

EPOS Pte. Ltd.; Kuala Lumpur; Vor Ort; Vollzeit

Jobbeschreibung

About EPOS

Backed by Ant International (a global leader in digital payments, digitisation, and financial technology solutions) EPOS, part of its global merchant payment services Antom, is a leading Point-of-Sale (POS) digital solutions provider based in Singapore.

Role Summary :

Responsible for overseeing office operations, facilities, and HR operational functions to ensure a smooth, efficient, and well-managed workplace. This role includes office administration, vendor management, cost control, and HR operational support while working closely with different teams in a fast-paced and collaborative environment. Candidates who are proactive, adaptable, and eager to grow across both administration and HR functions are encouraged to apply.

OfficeOperations&Facilities:

• Manageoverallofficeoperationsandadministrativefunctions
• Planandmanageofficerelocation,seatingarrangements,spaceplanning,andlayoutoptimizationtosupportefficientworkspaceutilization
• Overseealloffice-relatedagreements,includingtenancyagreements,utilitiesagreements(electricity,water,internet,etc.),maintenancecontracts,andotherofficeserviceagreements
• Coordinatewithlandlords,utilityproviders,andservicevendorsforrenewals,compliance,andissueresolution
• Manageofficefacilities,maintenance,repairs,andworkplacesafetycompliance
• Handleofficesupplies,equipment,andvendormanagement(cleaning,security,pantry,ITsupport,etc.)
• Monitorandcontrolofficeoperatingbudgetandexpenses

HROperations:

• SupportHRoperationalprocessesincludingonboardingandoffboarding
• Manageemployeerecords,documentation,andHRfilingsystems
• CoordinateHRadministrationsuchasletters,confirmations,andinternalHRupdates
• Assistinattendancetracking,leaveadministration,andpayrollinputsupport(ifapplicable)
• EnsureHRpoliciesandproceduresareproperlyimplementedindailyoperations
• Supportemployeeengagementactivitiesandinternalcommunications

General:

• Ensurecompliancewithcompanypoliciesandregulatoryrequirements
• DrivecontinuousimprovementinofficeandHRoperationalefficiency
• Actaskeyliaisonbetweenmanagement,employees,andexternalserviceproviders

• ProvenexperienceinofficeoperationsandHRadministration(seniorlevel)
• Strongexperienceinmanagingofficeagreements,utilities,andvendorcontracts
• GoodunderstandingofHRoperationsandemploymentpractices
• Strongorganizational,leadership,andmultitaskingskills
• Financialawarenessforbudgetingandcostcontrol
• Strongcommunicationandstakeholdermanagementskills