Senior Office & HR Operations Lead

EPOS Pte. Ltd.; Kuala Lumpur; Sur place; Plein temps

Description du poste

About EPOS

Backed by Ant International (a global leader in digital payments, digitisation, and financial technology solutions) EPOS, part of its global merchant payment services Antom, is a leading Point-of-Sale (POS) digital solutions provider based in Singapore.

Role Summary :

Responsible for overseeing office operations, facilities, and HR operational functions to ensure a smooth, efficient, and well-managed workplace. This role includes office administration, vendor management, cost control, and HR operational support while working closely with different teams in a fast-paced and collaborative environment. Candidates who are proactive, adaptable, and eager to grow across both administration and HR functions are encouraged to apply.

OfficeOperations&Facilities:

• Manageoverallofficeoperationsandadministrativefunctions
• Planandmanageofficerelocation,seatingarrangements,spaceplanning,andlayoutoptimizationtosupportefficientworkspaceutilization
• Overseealloffice-relatedagreements,includingtenancyagreements,utilitiesagreements(electricity,water,internet,etc.),maintenancecontracts,andotherofficeserviceagreements
• Coordinatewithlandlords,utilityproviders,andservicevendorsforrenewals,compliance,andissueresolution
• Manageofficefacilities,maintenance,repairs,andworkplacesafetycompliance
• Handleofficesupplies,equipment,andvendormanagement(cleaning,security,pantry,ITsupport,etc.)
• Monitorandcontrolofficeoperatingbudgetandexpenses

HROperations:

• SupportHRoperationalprocessesincludingonboardingandoffboarding
• Manageemployeerecords,documentation,andHRfilingsystems
• CoordinateHRadministrationsuchasletters,confirmations,andinternalHRupdates
• Assistinattendancetracking,leaveadministration,andpayrollinputsupport(ifapplicable)
• EnsureHRpoliciesandproceduresareproperlyimplementedindailyoperations
• Supportemployeeengagementactivitiesandinternalcommunications

General:

• Ensurecompliancewithcompanypoliciesandregulatoryrequirements
• DrivecontinuousimprovementinofficeandHRoperationalefficiency
• Actaskeyliaisonbetweenmanagement,employees,andexternalserviceproviders

• ProvenexperienceinofficeoperationsandHRadministration(seniorlevel)
• Strongexperienceinmanagingofficeagreements,utilities,andvendorcontracts
• GoodunderstandingofHRoperationsandemploymentpractices
• Strongorganizational,leadership,andmultitaskingskills
• Financialawarenessforbudgetingandcostcontrol
• Strongcommunicationandstakeholdermanagementskills