Office Admin ( Contract )

EPOS Pte. Ltd.; Kuala Lumpur; On-site; MYR 75,000 - 110,000; Full time

Job summary

EPOS Pte. Ltd. in Malaysia seeks an experienced professional to oversee office operations, facilities, and HR operational functions. You will coordinate onboarding/offboarding, vendor contracts, and budget control in a fast-paced environment.

The role requires proactive collaboration with teams, strong communication, and a commitment to regulatory compliance while ensuring an efficient, well‑managed workplace.

Qualifications

• 3+ years of experience in office operations and HR administration.
• Experience managing office agreements, utilities, and vendor contracts.
• Experience with budgeting and cost control.
• Eligible to work in Malaysia.
• Experience with HRMS.

Responsibilities

• Oversee office operations, facilities, and HR operational functions.
• Plan relocations, space planning, and vendor management to optimise workspace.
• Manage tenancy, utilities, maintenance contracts, and service agreements.
• Support onboarding/offboarding, employee records, and payroll input where applicable.
• Ensure compliance with company policies and drive continuous improvement in operations.

Skills

Office operations

HR administration

Vendor management

Budgeting & cost control

Payroll input support

Tools

HRMS

Job description

About EPOS

Backed by Ant International (a global leader in digital payments, digitisation, and financial technology solutions) EPOS, part of its global merchant payment services Antom, is a leading Point-of-Sale (POS) digital solutions provider based in Singapore.

Role Summary :

Responsible for overseeing office operations, facilities, and HR operational functions to ensure a smooth, efficient, and well-managed workplace. This role includes office administration, vendor management, cost control, and HR operational support while working closely with different teams in a fast-paced and collaborative environment. Candidates who are proactive, adaptable, and eager to grow across both administration and HR functions are encouraged to apply.

Office Operations & Facilities:

• Manage overall office operations and administrative functions
• Plan and manage office relocation, seating arrangements, space planning, and layout optimization to support efficient workspace utilization
• Oversee all office-related agreements, including tenancy agreements, utilities agreements (electricity, water, internet, etc.), maintenance contracts, and other office service agreements
• Coordinate with landlords, utility providers, and service vendors for renewals, compliance, and issue resolution
• Manage office facilities, maintenance, repairs, and workplace safety compliance
• Handle office supplies, equipment, and vendor management (cleaning, security, pantry, IT support, etc.)
• Monitor and control office operating budget and expenses

HR Operations:

• Support HR operational processes including onboarding and offboarding
• Manage employee records, documentation, and HR filing systems
• Coordinate HR administration such as letters, confirmations, and internal HR updates
• Assist in attendance tracking, leave administration, and payroll input support (if applicable)
• Ensure HR policies and procedures are properly implemented in daily operations
• Support employee engagement activities and internal communications

General:

• Ensure compliance with company policies and regulatory requirements
• Drive continuous improvement in office and HR operational efficiency
• Act as key liaison between management, employees, and external service providers

• 3+ years of experience in office operations and HR administration.
• Strong experience in managing office agreements, utilities, and vendor contracts.
• Good understanding of HR operations and employment practices.
• Experience with budgeting and cost control.
• Strong communication skills and experience working with management stakeholders.
• Experience with onboarding and offboarding, including managing employee records and documentation.
• Experience with leave and attendance administration, as well as providing payroll input support.
• Experience using an HRMS.
• Eligible to work in Malaysia.