Senior Office Admin

EPOS Pte. Ltd.; Kuala Lumpur; On-site; MYR 72,540 - 106,020; Full time

Job summary

EPOS Pte. Ltd. in Malaysia is seeking a proactive professional to oversee office operations, facilities, and HR operational functions in a fast-paced environment.

The role covers office administration, vendor management, cost control, and HR support, working closely with multiple teams to maintain an efficient, compliant workplace. Candidates with strong organization and stakeholder management skills are encouraged to apply.

Qualifications

• Proven experience in office operations and HR administration (senior level).
• Strong organizational, leadership, and multitasking skills.
• Financial awareness for budgeting and cost control.

Responsibilities

• Oversee office operations, facilities, and HR operational functions to ensure a smooth, efficient workplace.
• Coordinate HR administrations such as onboarding, letters, and payroll input support where applicable.
• Manage vendor contracts, tenancy and utility agreements, and office service agreements.
• Monitor office budget and expenses and liaise with management and service providers for renewals and issues.
• Support in employee records, documentation, and internal HR updates.

Skills

Office operations

HR administration

Stakeholder management

Leadership

Multitasking

Budget awareness

Job description

About EPOS

Backed by Ant International (a global leader in digital payments, digitisation, and financial technology solutions) EPOS, part of its global merchant payment services Antom, is a leading Point-of-Sale (POS) digital solutions provider based in Singapore.

Role Summary :

Responsible for overseeing office operations, facilities, and HR operational functions to ensure a smooth, efficient, and well-managed workplace. This role includes office administration, vendor management, cost control, and HR operational support while working closely with different teams in a fast-paced and collaborative environment. Candidates who are proactive, adaptable, and eager to grow across both administration and HR functions are encouraged to apply.

OfficeOperations&Facilities:

• Manageoverallofficeoperationsandadministrativefunctions
• Planandmanageofficerelocation,seatingarrangements,spaceplanning,andlayoutoptimizationtosupportefficientworkspaceutilization
• Overseealloffice-relatedagreements,includingtenancyagreements,utilitiesagreements(electricity,water,internet,etc.),maintenancecontracts,andotherofficeserviceagreements
• Coordinatewithlandlords,utilityproviders,andservicevendorsforrenewals,compliance,andissueresolution
• Manageofficefacilities,maintenance,repairs,andworkplacesafetycompliance
• Handleofficesupplies,equipment,andvendormanagement(cleaning,security,pantry,ITsupport,etc.)
• Monitorandcontrolofficeoperatingbudgetandexpenses

HROperations:

• SupportHRoperationalprocessesincludingonboardingandoffboarding
• Manageemployeerecords,documentation,andHRfilingsystems
• CoordinateHRadministrationsuchasletters,confirmations,andinternalHRupdates
• Assistinattendancetracking,leaveadministration,andpayrollinputsupport(ifapplicable)
• EnsureHRpoliciesandproceduresareproperlyimplementedindailyoperations
• Supportemployeeengagementactivitiesandinternalcommunications

General:

• Ensurecompliancewithcompanypoliciesandregulatoryrequirements
• DrivecontinuousimprovementinofficeandHRoperationalefficiency
• Actaskeyliaisonbetweenmanagement,employees,andexternalserviceproviders

• ProvenexperienceinofficeoperationsandHRadministration(seniorlevel)
• Strongexperienceinmanagingofficeagreements,utilities,andvendorcontracts
• GoodunderstandingofHRoperationsandemploymentpractices
• Strongorganizational,leadership,andmultitaskingskills
• Financialawarenessforbudgetingandcostcontrol
• Strongcommunicationandstakeholdermanagementskills