Senior Office Admin ( Contract )

EPOS Pte. Ltd.; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

EPOS Pte. Ltd. is seeking an experienced Office Operations and HR specialist to oversee office operations, facilities, and HR operational functions in a fast-paced environment.

You will manage administrative tasks, vendor contracts, cost controls, and work closely with multiple teams to ensure a smooth workplace. The role requires proactive, adaptable candidates who can balance administration and HR duties, drive improvements, handle onboarding/offboarding, attendance and payroll input support

Qualifications

• Proven experience in office operations and HR administration (senior level).
• Strong vendor management and contract handling abilities.
• Good budgeting awareness and cost-control mindset.
• Excellent communication and stakeholder management skills.

Responsibilities

• Oversee overall office operations and administrative functions.
• Plan and manage office relocation, seating, space planning and layout optimization.
• Oversee tenancy, utilities, maintenance and office service contracts.
• Coordinate with landlords, utility providers and vendors for renewals and issue resolution.
• Manage facilities, maintenance, repairs and workplace safety compliance.
• Handle office supplies, equipment and vendor management (cleaning, security, pantry, IT support).
• Monitor and control office operating budget and expenses.
• Support HR operational processes including onboarding and offboarding.
• Manage employee records, documentation, and HR filing systems.
• Coordinate HR administration such as letters, confirmations, and internal updates.
• Assist attendance tracking, leave administration, and payroll input support if applicable.
• Ensure HR policies are properly implemented in daily operations.
• Support employee engagement activities and internal communications.

Skills

Office ops

HR administration

Vendor management

Budget awareness

Job description

Backed by Ant International (a global leader in digital payments, digitisation, and financial technology solutions) EPOS, part of its global merchant payment services Antom, is a leading Point-of-Sale (POS) digital solutions provider based in Singapore.

Role Summary :

Responsible for overseeing office operations, facilities, and HR operational functions to ensure a smooth, efficient, and well-managed workplace. This role includes office administration, vendor management, cost control, and HR operational support while working closely with different teams in a fast-paced and collaborative environment. Candidates who are proactive, adaptable, and eager to grow across both administration and HR functions are encouraged to apply.

OfficeOperations&Facilities:

• Manageoverallofficeoperationsandadministrativefunctions
• Planandmanageofficerelocation,seatingarrangements,spaceplanning,andlayoutoptimizationtosupportefficientworkspaceutilization
• Overseealloffice-relatedagreements,includingtenancyagreements,utilitiesagreements(electricity,water,internet,etc.),maintenancecontracts,andotherofficeserviceagreements
• Coordinatewithlandlords,utilityproviders,andservicevendorsforrenewals,compliance,andissueresolution
• Manageofficefacilities,maintenance,repairs,andworkplacesafetycompliance
• Handleofficesupplies,equipment,andvendormanagement(cleaning,security,pantry,ITsupport,etc.)
• Monitorandcontrolofficeoperatingbudgetandexpenses

HROperations:

• SupportHRoperationalprocessesincludingonboardingandoffboarding
• Manageemployeerecords,documentation,andHRfilingsystems
• CoordinateHRadministrationsuchasletters,confirmations,andinternalHRupdates
• Assistinattendancetracking,leaveadministration,andpayrollinputsupport(ifapplicable)
• EnsureHRpoliciesandproceduresareproperlyimplementedindailyoperations
• Supportemployeeengagementactivitiesandinternalcommunications

General:

• Ensurecompliancewithcompanypoliciesandregulatoryrequirements
• DrivecontinuousimprovementinofficeandHRoperationalefficiency
• Actaskeyliaisonbetweenmanagement,employees,andexternalserviceproviders

Requirements

• ProvenexperienceinofficeoperationsandHRadministration(seniorlevel)
• Strongexperienceinmanagingofficeagreements,utilities,andvendorcontracts
• GoodunderstandingofHRoperationsandemploymentpractices
• Strongorganizational,leadership,andmultitaskingskills
• Financialawarenessforbudgetingandcostcontrol
• Strongcommunicationandstakeholdermanagementskills

EPOS is one of Singapore's largest Point-of-sale system vendors. Established in 2009, we are trusted by over 4,000 business owners across Singapore.

EPOS has won many accolades and is recognised as Singapore's top POS vendor at IMDA's Partner Appreciation event. Here at EPOS, we aim to help businesses grow their profits with our product solutions.

https://www.epos.com.sg/about-us/

EPOS is one of Singapore's largest Point-of-sale system vendors. Established in 2009, we are trusted by over 4,000 business owners across Singapore.

EPOS has won many accolades and is recognised as Singapore's top POS vendor at IMDA's Partner Appreciation event. Here at EPOS, we aim to help businesses grow their profits with our product solutions.