Senior Office Admin ( Contract )

EPOS Pte. Ltd.; Kuala Lumpur; On-site; MYR 78,000 - 123,000; Full time

Job summary

EPOS Pte. Ltd. in Kuala Lumpur manages office operations, facilities, and HR support to maintain a smooth, efficient workplace. The role partners with multiple teams in a fast-paced environment and requires proactive, adaptable professionals eager to grow across administration and HR functions.

The incumbent will handle office agreements, vendor contracts, budget monitoring, and compliance, while contributing to people operations and workplace improvements.

Qualifications

• Senior-level experience in office operations and HR administration.
• Proven ability to manage office agreements and vendor contracts.
• Strong organizational and leadership skills.

Responsibilities

• Oversee office operations, facilities, and HR processes.
• Coordinate office relocation, seating, and space planning.
• Manage tenancy, utilities, maintenance contracts, and vendor relationships.
• Support attendance tracking, leave administration, and payroll input (if applicable).
• Ensure compliance with policies and drive efficiency.

Skills

Office operations

HR administration

Vendor management

Budget control

Facilities management

Compliance

Stakeholder management

Multitasking

Leadership

Job description

About EPOS

Backed by Ant International (a global leader in digital payments, digitisation, and financial technology solutions) EPOS, part of its global merchant payment services Antom, is a leading Point-of-Sale (POS) digital solutions provider based in Singapore.

Role Summary :

Responsible for overseeing office operations, facilities, and HR operational functions to ensure a smooth, efficient, and well-managed workplace. This role includes office administration, vendor management, cost control, and HR operational support while working closely with different teams in a fast-paced and collaborative environment. Candidates who are proactive, adaptable, and eager to grow across both administration and HR functions are encouraged to apply.

OfficeOperations&Facilities:

• Manageoverallofficeoperationsandadministrativefunctions
• Planandmanageofficerelocation,seatingarrangements,spaceplanning,andlayoutoptimizationtosupportefficientworkspaceutilization
• Overseealloffice-relatedagreements,includingtenancyagreements,utilitiesagreements(electricity,water,internet,etc.),maintenancecontracts,andotherofficeserviceagreements
• Coordinatewithlandlords,utilityproviders,andservicevendorsforrenewals,compliance,andissueresolution
• Manageofficefacilities,maintenance,repairs,andworkplacesafetycompliance
• Handleofficesupplies,equipment,andvendormanagement(cleaning,security,pantry,ITsupport,etc.)
• Monitorandcontrolofficeoperatingbudgetandexpenses

HROperations:

• SupportHRoperationalprocessesincludingonboardingandoffboarding
• Manageemployeerecords,documentation,andHRfilingsystems
• CoordinateHRadministrationsuchasletters,confirmations,andinternalHRupdates
• Assistinattendancetracking,leaveadministration,andpayrollinputsupport(ifapplicable)
• EnsureHRpoliciesandproceduresareproperlyimplementedindailyoperations
• Supportemployeeengagementactivitiesandinternalcommunications

General:

• Ensurecompliancewithcompanypoliciesandregulatoryrequirements
• DrivecontinuousimprovementinofficeandHRoperationalefficiency
• Actaskeyliaisonbetweenmanagement,employees,andexternalserviceproviders

• ProvenexperienceinofficeoperationsandHRadministration(seniorlevel)
• Strongexperienceinmanagingofficeagreements,utilities,andvendorcontracts
• GoodunderstandingofHRoperationsandemploymentpractices
• Strongorganizational,leadership,andmultitaskingskills
• Financialawarenessforbudgetingandcostcontrol
• Strongcommunicationandstakeholdermanagementskills