Senior Manager, Contract

REALIS SDN BHD; Petaling Jaya; On-site; MYR 150,000 - 210,000; Full time

Job summary

REALIS SDN BHD in Malaysia seeks an experienced Contracts Lead to manage pre- and post-contract activities, commercial administration, and contract governance for high-rise and other development projects. The role provides contractual and commercial guidance to project teams and management while ensuring accurate, timely, and compliant execution of contract processes.

You will guide project teams, mentor the contracts and quantity surveying staff, and ensure timely, accurate final accounts,

Qualifications

• Bachelor's degree in Quantity Surveying or equivalent.
• 6–9 years' experience in contract management and commercial administration in main contractor environments.
• 3–4 years in contract leadership.
• Experience handling high-rise residential, commercial, mixed-use, infrastructure or industrial developments in Malaysia.
• Strong knowledge of contract administration, claims management, variation orders, Extension of Time submissions, dispute resolution, and final account negotiations.
• Excellent negotiation, analytical, communication, and stakeholder management skills.
• Demonstrated leadership capability, including experience managing and mentoring contracts and commercial teams.
• Ability to work independently, manage multiple projects simultaneously, and perform under tight deadlines.
• Computer literacy with working knowledge of Microsoft Word, Excel, PowerPoint, and communication tools.

Responsibilities

• Oversee contract administration and timely execution of subcontract agreements.
• Provide contractual advice and recommendations to management, project teams, consultants, clients, and subcontractors.
• Analyse cost estimates, evaluate quotations, and assist in compiling tender submissions.
• Draft, review, and negotiate contract terms with external vendors and clients.
• Manage contract changes, variation orders, claims, and disputes.
• Coordinate appointment of subcontractors and suppliers by analysing quotations for approval.
• Prepare project cost estimates and monitor cost control during execution.
• Check monthly progress claims and verify sub-labour salaries and petty cash records.
• Review final accounts with subcontractors, suppliers, and clients.
• Ensure timely submission of claims, variations, final accounts, and budget reports.
• Attend site meetings and maintain relationships with clients, consultants, and subcontractors.
• Lead and mentor the contracts and quantity surveying team to achieve objectives.
• Collaborate with Project, Engineering, and Procurement teams to support project execution.

Skills

Leadership

Negotiation

Contract administration

Stakeholder management

Analytical skills

Education

Bachelor's degree in Quantity Surveying

Tools

MS Office

Job description

Lead the Contracts Department in managing pre- and post-contract activities, commercial administration, and contract governance for high-rise building and other development projects in Malaysia. The role provides contractual and commercial guidance to project teams and management while ensuring accurate, timely, and compliant execution of contract processes.

Key responsibilities

Oversee contract administration and the timely execution of subcontract agreements in accordance with internal processes and standard operating procedures.

Provide contractual advice and recommendations to management, project teams, consultants, clients, subcontractors, suppliers, and other departments.

Analyse cost estimates, evaluate subcontractor quotations, and assist in compiling competitive tender and bidding submissions.

Draft, review, and negotiate contract terms and conditions with external vendors, suppliers, clients, and subcontractors.

Manage contract changes, variation orders, claims, Extension of Time submissions, disputes, and contract close-out activities.

Coordinate the appointment of subcontractors, suppliers, and vendors by inviting, compiling, analysing, and negotiating quotations for tender committee approval.

Prepare project cost estimates and monitor cost control throughout project execution.

Check and verify monthly progress claims submitted to clients, as well as claims from subcontractors, suppliers, and consultants.

Check and verify sub-labour salaries and site petty cash records.

Review and verify final accounts with subcontractors, suppliers, and clients.

Ensure timely submission of claims, variations, final accounts, and budget reports.

Ensure accurate preparation of final accounts for subcontractors.

Attend site meetings and maintain effective working relationships with clients, consultants, and subcontractors.

Lead and mentor the contracts and quantity surveying team to achieve project and organisational objectives.

Work closely with Project, Engineering, and Procurement teams to support smooth project execution and effective contract management.

Perform other duties assigned by the Head of Company.

What we're looking for

Bachelor's degree in Quantity Surveying or an equivalent qualification.

Six to nine years of experience in contract management and commercial administration within a main contractor environment.

At least three to four years of experience in contract leadership.

Proven experience handling high-rise building projects, including residential, commercial, mixed-use, infrastructure, or industrial developments in Malaysia.

Strong knowledge of contract administration, claims management, variation orders, Extension of Time submissions, dispute resolution, and final account negotiations.

Excellent negotiation, analytical, communication, and stakeholder management skills.

Demonstrated leadership capability, including experience managing and mentoring contracts and commercial teams.

Ability to work independently, manage multiple projects simultaneously, and perform effectively under tight deadlines.

Computer literacy with working knowledge of Microsoft Word, Excel, PowerPoint, and communication tools.