Senior Leasing Executive/ Asst Leasing Manager

Coolblog Dessert Sdn Bhd; Puchong; On-site; MYR 60,000 - 90,000; Full time

Job summary

Coolblog Dessert Sdn Bhd in Malaysia is seeking a Senior Leasing Executive / Assistant Leasing Manager to support and manage leasing and property-related activities across multiple stores.

The role requires strong coordination, follow-up and problem-solving skills, with the ability to handle renewals, licences, deposits, and landlord negotiations, while coordinating with operations, finance, legal and construction teams.

Qualifications

• 2–5 years of relevant experience in leasing, property management, retail leasing or a related field.
• Candidates with experience in multi-site operations leasing will have an added advantage.
• Strong communication, negotiation, coordination and follow-up skills.
• Able to communicate effectively with landlords, property management, authorities and internal stakeholders.

Responsibilities

• Manage and coordinate new and renewal applications for business licences for all stores/sites.
• Manage new utility applications, transfers and terminations, including follow-up with authorities and service providers.
• Support new site opening activities, including deposits, tenancy agreements and licences.
• Coordinate store relocation projects, ensuring leasing and administrative requirements are met on time.
• Coordinate with landlords and property management on tenancy agreements and renewals.
• Follow up on outstanding tenancy agreements, deposits and landlord requirements.
• Prepare and issue leasing-related correspondence for existing stores.
• Monitor deposit refunds for closed stores until completion.
• Maintain accurate filing and tracking reports for leasing documents.
• Coordinate document delivery for tenancy agreements and letters.
• Track tenancy expiry dates, renewals, deposits and other leasing deadlines.
• Liaise with Operations, Finance, Legal and Construction teams to ensure smooth execution.
• Take ownership of assigned leasing portfolios and ensure follow-up and closure within timelines.
• Perform other leasing, property or ad-hoc duties as assigned by management.

Skills

Communication

Negotiation

Coordination

Follow-up

Problem-solving

MS Office

Excel

Word

Tools

MS Office

Excel

Word

Job description

Senior Leasing Executive/ Asst Leasing Manager

We are looking for an experienced and proactiveSenior Leasing Executive / Assistant Leasing Managerto support and manage the company’s leasing and property-related activities. This role requires strong coordination, follow-up and problem-solving skills, with the ability to manage multiple sites and stakeholders effectively.

Responsibilities:

Manage and coordinate new and renewal applications for business licences for all stores/sites.

Manage new utility applications, transfers and terminations, including follow-up with relevant authorities and service providers.

Support new site opening activities, including arrangement and tracking of deposits, tenancy agreements, utilities, licences and other related matters.

Coordinate and assist with store relocation projects, ensuring leasing, documentation and administrative requirements are completed within the required timeline.

Coordinate with landlords, property management and relevant parties on tenancy agreements, renewals, pending signatures and other leasing matters.

Follow up on outstanding tenancy agreements, supporting documents, deposits and landlord requirements.

Prepare and issue letters, memorandums, notices and other leasing-related correspondence for existing stores.

Monitor and follow up on deposit refunds for closed stores until completion.

Handle and resolve store-related leasing and property issues, escalating matters where necessary.

Maintain accurate hardcopy and softcopy filing, records and tracking reports for all leasing-related documents.

Coordinate courier and document delivery for tenancy agreements, official letters and other leasing documents.

Maintain proper tracking of tenancy expiry dates, licence renewals, deposits, utilities and other key leasing deadlines.

Liaise closely with internal departments such as Operations, Finance, Legal, Project/Construction and other relevant teams to ensure smooth execution of store-related matters.

Manage and application of FOSIM and other regulatory/property-related requirements.

Take ownership of assigned leasing portfolios and ensure all matters are followed up and closed within the required timeline.

Perform any other leasing, property or ad-hoc duties as assigned by management.

Qualifications:

2–5 years of relevant experience in leasing, property management, retail leasing or a related field.

Candidates with experience in retail / F&B / multi-site operations leasing will have an added advantage.

Good understanding of tenancy agreements, leasing administration, landlord coordination and property-related documentation.

Experience in handling business licences, utilities, tenancy renewals, deposits and store opening/closure matters is preferred.

Strong communication, negotiation, coordination and follow-up skills.

Able to communicate effectively with landlords, property management, authorities, contractors and internal stakeholders.

Highly organised with good attention to detail and strong document management skills.

Able to manage multiple sites, deadlines and priorities independently.

Strong problem-solving skills with a proactive and hands-on approach.

Proficient in Microsoft Office, particularly Excel and Word.

Willing to travel to stores/sites when required

Coolblog is one of the Leading Food & Beverage kiosks in Malaysia.

Led by a passionate and customer-focused management team, the organisation is equipped with critical management skills, business acumen, and a proven track record to successfully set up, operate, and manage a full-fledged beverage and desserts takeaway kiosk business.