Senior Human Resources & Admin Executive

North West Enterprise Sdn Bhd; Shah Alam; On-site; MYR 67,000 - 100,000; Full time

Job summary

North West Enterprise Sdn Bhd, established in 1979, seeks a Senior Human Resources & Admin Executive in Malaysia to lead recruitment, onboarding, payroll, attendance, and employee relations. You will ensure compliance with labour law and internal policies while supporting office administration and audits.

The role requires 5+ years in HR and office admin, strong organizational skills, and fluency in Mandarin, English, and Bahasa Malaysia. Experience with HR 2000 is preferred.

Qualifications

• Possess a bachelor degree in HR, Business Admin, or related field.
• Proven experience in HR and office administration roles.
• Strong knowledge of labour laws and HR best practices.
• Minimum 5 years’ experience.
• Proficiency in HR software HR 2000.
• Excellent verbal and written communication in Mandarin, English and Bahasa Malaysia.

Responsibilities

• Implement and oversee the full recruitment cycle from postings to interview coordination.
• Monitor probation reviews and evaluations for new hires.
• Manage employee lifecycle including confirmations, terminations and contract renewals.
• Handle disciplinary matters, grievances, and employee relations in compliance with Malaysian Labour Law.
• Oversee payroll, attendance, leave management, and payroll processing for office and foreign workers.
• Manage foreign worker matters including FOMEMA, permits, and hostel arrangements.
• Coordinate training and development programs.

Skills

Labour laws

HR best practices

Time management

Multitasking

Education

Bachelor's degree in Human Resources or related field

Tools

HR 2000

Job description

Senior Human Resources & Admin Executive

Implement and oversee the full recruitment cycle, including job postings, candidate sourcing, pre-screening, and interview coordination.

Monitor and assist newly hired employees with probation reviews and evaluations.

Employee Lifecycle Management

Manage employee confirmation, termination, and contract renewals.

Handle disciplinary matters, staff counseling, grievance management, and employee relations in compliance with Malaysian Labour Law.

Payroll & Attendance Management

Oversee payroll functions, including attendance tracking, leave management, and payroll processing for office and foreign workers.

Ensure accurate processing of allowances, overtime claims, and SOCSO contributions for foreign workers.

Manage foreign worker-related matters such as FOMEMA medical check-ups, permit renewals, and hostel arrangements.

Liaise with relevant regulatory bodies to ensure compliance with legal requirements.

Training & Development

Identify training needs and coordinate employee learning and development programs.

Compliance & Governance

Ensure company adherence to employment laws, immigration regulations, and internal policies.

Track regulatory changes and implement necessary policy or process updates.

HR Administration & Reporting

Maintain and update employee records, including personal information and HR documentation.

Prepare HR-related reports with accuracy and timeliness.

Assist in internal and external audits related to HR functions.

Office Administration

Oversee office operations, including utility payments and procurement of office supplies.

Support ad-hoc HR and administrative tasks as required.

To assist in internal and external audit.

To undertake any ad-hoc tasks/ projects pertaining to HR and administrative duties as and when required.

Qualifications:

Possessed a bachelor's degree in Human Resources, Business Administration, or a related field.

Proven experience in HR and office administration roles.

Strong knowledge of labour laws and HR best practices.

Minimum 5 years’ experience needed

Able to Proficiency in HR software HR 2000.

Excellent verbal and written communication skills in Mandarin, English and Bahasa Malaysia.

Strong organizational and time-management skills, with the ability to handle multiple tasks simultaneously.

Ability to interact professionally with all levels of staff and external contacts.

High level of accuracy and attention to detail in all tasks.

North West Enterprise Sdn Bhd was established in 1979 and is constantly pursuing an active policy of expansion. The hotel supplies division which was incorporated in 1987, is currently one of the leading hotel amenities supplier in Malaysia.

With professional management team and commitment by team members, North West Enterprise Sdn Bhd has achieved quality management system of ISO 9001:2015 certified in accordance with TUV CERT.

Today we are the leading hotel supplier in Malaysia with a fast-growing export base by providing a comprehensive range of amenities products from toiletry items such as soap, shampoo and shower caps to general items like pens, hangers and bathroom slippers and etc.

North West Enterprise Sdn Bhd was established in 1979 and is constantly pursuing an active policy of expansion. The hotel supplies division which was incorporated in 1987, is currently one of the leading hotel amenities supplier in Malaysia.

With professional management team and commitment by team members, North West Enterprise Sdn Bhd has achieved quality management system of ISO 9001:2015 certified in accordance with TUV CERT.

Today we are the leading hotel supplier in Malaysia with a fast-growing export base by providing a comprehensive range of amenities products from toiletry items such as soap, shampoo and shower caps to general items like pens, hangers and bathroom slippers and etc.