HR and Admin Executive

Superlon Worldwide Sdn Bhd; Selangor; On-site; MYR 78,000 - 112,000; Full time

Job summary

Superlon Worldwide Sdn Bhd in Malaysia seeks a hands-on HR, admin and procurement professional to manage full-spectrum operations at a new plant, ensuring smooth personnel administration, cost-effective purchasing, and strict statutory compliance.

In this role you will oversee recruitment, payroll, training, foreign worker management, ISO documentation, reporting and supplier negotiations, while supporting management with travel and event coordination.

Qualifications

• Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, Supply Chain/Procurement, or a related field.
• Minimum 2–3 years of working experience combining HR, General Administration, and Purchasing functions. Fresh Graduates are encouraged to apply.
• Experience in a manufacturing, corporate, or operations environment is preferred.
• Strong knowledge of Malaysian Labour Law, Employment Act, and statutory compliance (EPF, SOCSO, EIS, HRDF/HRD Corp, PCB).
• Hands-on experience with payroll processing, HRDF claims, and foreign worker management (permits, immigration, accommodation).
• Practical understanding of end-to-end procurement processes, purchasing documentation, supplier negotiation, and inventory tracking.
• Proficient with MS Office, Canva, and AutoCount System (or similar ERP/Accounting systems).
• Familiarity with ISO standards (e.g., ISO 9001) and documentation processes.
• Strong negotiation, price analysis, and vendor evaluation capabilities.
• High level of integrity, ethical standards, and handling of confidential data.
• Excellent communication, problem-solving, and organizational skills with sharp attention to detail.
• Ability to multitask, prioritize tasks efficiently, and work independently.

Responsibilities

• Oversee full-Lifecycle HR Operations: recruitment, onboarding, confirmation, transfer, offboarding, and termination/resignation processes.
• Payroll & statutory compliance: process payroll, attendance, leave, overtime, allowances, and statutory contributions (EPF, SOCSO, EIS, HRDF/HRD Corp, PCB) strictly adhering to the Malaysian Employment Act and Labour Law.
• Training & development: plan and execute training programs, perform TNA, organize staff induction, and manage HRDF grant applications and claim submissions.
• Employee relations & performance: manage employee relations, grievance handling, disciplinary processes, and performance appraisal exercises.
• Foreign worker management: oversee foreign worker recruitment, work permit renewals, passport renewals, immigration matters, and worker accommodation standards.
• Office & facility management: manage day-to-day office ops, utility management, fixed asset management, maintenance of premises/facilities, and service provider performance.
• Reporting & communication: prepare HR, Admin, and operational reports, official letters, policies, and presentations using MS Office and Canva.
• Sourcing & procurement: source, negotiate, and purchase office supplies, equipment, consumables, raw materials, or service contracts to secure competitive pricing and favorable payment terms.
• Order processing & operations: requisition verification, PO creation, order tracking, delivery follow-ups, and goods receipt verification.
• Documentation & invoice matching: coordinate with Accounts to match POs, DOs, and invoices for timely payment using AutoCount.

Skills

Full-lifecycle HR ops

Payroll processing

Foreign worker management

Vendor negotiation

ISO documentation

Compliance

Communication

Multitasking

Education

Diploma or Bachelor’s Degree in HR/BA/SC/Procurement

Tools

AutoCount System

MS Office

Canva

Job description

To manage full-spectrum Human Resources, General Administration, and Procurement operations in a new plant. The role ensures seamless operational efficiency, smooth personnel and office administration, cost-effective purchasing of goods and services, and strict compliance with local statutory requirements.

RESPONSIBILITIES

1. Human Resources

Full-Lifecycle HR Operations: Oversee recruitment, onboarding, confirmation, transfer, offboarding, and termination/resignation processes.

Payroll & Statutory Compliance: Process payroll, attendance, leave, overtime, allowances, and statutory contributions (EPF, SOCSO, EIS, HRDF/HRD Corp, PCB) strictly adhering to the Malaysian Employment Act and Labour Law.

Training & Development: Plan and execute training programs, perform training needs analysis (TNA), organize staff induction, and manage HRDF grant applications and claim submissions.

Employee Relations & Performance: Manage employee relations, grievance handling, disciplinary processes, and performance appraisal exercises.

Foreign Worker Management: Oversee foreign worker recruitment, work permit renewals, passport renewals, immigration matters, and worker accommodation standards.

Office & Facility Management: Manage day-to-day office operations, utility management, fixed asset management, maintenance of premises/facilities, and service provider performance.

Reporting & Communication: Prepare HR, Admin, and operational reports, official letters, policies, and presentations using MS Office and Canva.

ISO & Quality Standards: Maintain ISO documentation, support internal/external audits, and ensure compliance with quality management systems (e.g., ISO 9001).

Management Support: Provide administrative support to management, including meeting arrangements, travel arrangements, and corporate event coordination.

Sourcing & Procurement: Source, negotiate, and purchase office supplies, equipment, consumables, raw materials, or service contracts to secure competitive pricing and favorable payment terms.

Order Processing & Operations: Requisition verification, Purchase Order (PO) creation, order tracking, delivery follow-ups, and goods receipt verification.

Documentation & Invoice Matching: Coordinate with the Accounts team to match POs, Delivery Orders (DOs), and invoices for accurate and timely payment processing using systems like AutoCount.

JOB REQUIREMENTS

Education & Experience

Diploma or Bachelor’s Degree in Human Resource Management, Business Administration, Supply Chain/Procurement, or a related field.

Minimum 2–3 years of working experience combining HR, General Administration, and Purchasing functions. Fresh Graduates are encourage to apply.

Experience in a manufacturing, corporate, or operations environment is preferred.

Technical Knowledge & Skills

Strong knowledge of Malaysian Labour Law, Employment Act, and statutory compliance (EPF, SOCSO, EIS, HRDF/HRD Corp, PCB).

Hands-on experience with payroll processing, HRDF claims, and foreign worker management (permits, immigration, accommodation).

Practical understanding of end-to-end procurement processes, purchasing documentation, supplier negotiation, and inventory tracking.

Proficient with MS Office, Canva, and AutoCount System (or similar ERP/Accounting systems).

Familiarity with ISO standards (e.g., ISO 9001) and documentation processes.

Strong negotiation, price analysis, and vendor evaluation capabilities.

High level of integrity, ethical standards, and handling of confidential data.

Excellent communication, problem-solving, and organizational skills with sharp attention to detail.

Ability to multitask, prioritize tasks efficiently, and work independently.

Language Requirements

Required: Excellent command of English and Bahasa Malaysia (written & spoken).

Added Advantage: Proficiency in Mandarin, Nepali, or other foreign languages (to facilitate communication with suppliers or foreign workers).

Incorporated in Malaysia since 1992, Superlon Worldwide Sdn Bhd has accumulated more than 30 years of manufacturing experience in nitrile butadiene rubber (NBR) foam. Our utmost priority is to assure consistent excellence of our insulation materials and provide a service that is second to none. We pride ourselves in presenting our customers with quality products together with prompt and reliable services.

Superlon is the preferred NBR insulation manufacturer for the HVAC and R industry in Malaysia. Over the years, we have gained a wide array of experienced business partners, and formed valuable collaborations and distribution networks around the world.