Senior HR Executive

YH Tan & Associates; Selangor; On-site; MYR 60,000 - 90,000; Full time

Job summary

YH Tan & Associates PLT seeks a mature, hands-on Senior HR Executive to manage day-to-day HR operations, boost employee engagement and align HR with the firm’s direction. The role goes beyond payroll and administration, requiring strong people skills, clear communication with management, and discreet handling of confidential information.

Responsibilities include end-to-end recruitment, onboarding, payroll processing, policy maintenance, training coordination, and HR reporting to support a

Qualifications

• Diploma or bachelor’s degree in HRM/Business Administration or related discipline.
• 3–5 years of HR generalist experience.
• Hands-on payroll, statutory submissions, recruitment, attendance and leave administration.
• Practical knowledge of Malaysian employment legislation and statutory requirements.
• Experience reviewing employee handbooks and HR policies.
• Experience conducting candidate screening and first-round interviews.
• Proficiency with Microsoft Office and HR management systems.
• Good written and spoken English and Bahasa Malaysia.

Responsibilities

• Manage recruitment activities, including job advertisements, application screening and interview arrangements.
• Conduct first-round interviews and provide structured assessments for partner’s second interview.
• Coordinate offers, onboarding, orientation, probation reviews and employee confirmation.
• Process monthly payroll and ensure timely submission of EPF, SOCSO, EIS, PCB and other statutory requirements.
• Maintain accurate employee records and personnel files.
• Administer employee leave, attendance, medical certificates, lateness and absence.
• Monitor timesheet submissions and address missing or late submissions.
• Prepare regular HR reports on payroll, recruitment, attendance and turnover.
• Coordinate internal and external training programmes and HRD Corp matters where applicable.
• Administer employee benefits and review feedback for improvements.
• Review and update the employee handbook and HR policies to Malaysia requirements.
• Support employee engagement, recognition and team-building initiatives.
• Act as the link between employees and management to communicate direction and build cooperation.
• Promote professionalism, accountability and timely completion of work.

Skills

HR Generalist

Payroll

Recruitment

Policy Review

Malaysian Law

Interviews

MS Office

Bilingual EN/BM

Education

HRM Degree / Related

Tools

HRIS

HR Payroll Software

Job description

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About Us

YH Tan & Associates PLT is an AOB-registered audit firm and an ACCA Approved Employer at Platinum level.

We are seeking a mature, approachable and hands-on Senior HR Executive to manage our day-to-day HR operations while strengthening employee engagement, workplace culture and alignment with the firm’s direction.

This is not purely a payroll or administrative role. The successful candidate should enjoy working with people, connect naturally with employees and communicate management’s expectations clearly and positively.

Key Responsibilities

• Manage recruitment activities, including job advertisements, application screening and interview arrangements.

• Conduct first-round interviews and provide structured candidate assessments for the partner’s second interview.

• Coordinate employment offers, onboarding, orientation, probation reviews and employee confirmation.

• Process monthly payroll and ensure the timely submission of EPF, SOCSO, EIS, PCB and other statutory requirements.

• Maintain accurate employee records, employment documents and personnel files.

• Administer and monitor employee leave, attendance, medical certificates, lateness and absence.

• Monitor timesheet submissions and follow up on missing, incomplete or late submissions.

• Address recurring attendance or conduct concerns through documented counselling, reminders and appropriate HR correspondence.

• Prepare regular HR reports covering payroll, recruitment, attendance, leave, training and employee turnover.

• Coordinate internal and external training programmes, training records and HRD Corp matters where applicable.

• Administer employee benefits, review employee feedback and recommend commercially practical improvements to management.

• Review and update the employee handbook, HR policies and employment documents in line with Malaysian employment requirements.

• Support employee engagement, recognition, communication and team-building initiatives.

• Act as a trusted link between employees and management by listening to concerns, communicating management’s direction and building employee understanding and cooperation.

• Promote professionalism, accountability, teamwork, timely completion of work and respect for agreed policies and deadlines.

Requirements

• Diploma or bachelor’s degree in Human Resource Management, Business Administration or a related discipline.

• At least three to five years of relevant HR generalist experience.

• Hands-on experience in payroll, statutory submissions, recruitment, attendance and leave administration.

• Practical knowledge of Malaysian employment legislation and statutory requirements.

• Experience reviewing employee handbooks, HR policies or employment documents.

• Experience conducting candidate screening and first-round interviews.

• Able to prepare clear and professional HR letters and reports.

• Familiar with Microsoft Office and payroll, attendance or HR management systems.

• Good written and spoken English and Bahasa Malaysia.

• Experience in audit, accounting, legal, consulting or another professional-services environment would be an advantage.

The Person We Are Looking For

You should be:

• Approachable and able to connect naturally with employees.

• Mature, discreet and trustworthy with confidential information.

• Positive and capable of influencing employees constructively.

• Able to communicate management’s direction and gain employee cooperation.

• Employee-focused while remaining committed to the firm’s legitimate interests.

• Friendly but firm when handling leave, lateness, attendance and timesheet issues.

• Fair and consistent when applying company policies.

• Proactive, organised and able to follow matters through to completion.

• Unwilling to participate in gossip, favouritism or workplace politics.

Why Join Us?

• Work directly with the firm’s leadership and decision-makers.

• Take ownership of a broad HR and people portfolio.

• Help shape the firm’s employee experience and workplace culture.

• Introduce practical improvements to our HR systems, policies and employee benefits.

• Gain exposure to a growing professional-services environment.

• Opportunities for professional development and career growth.