Human Resources Executive

YF Packaging; Merlimau; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

EPF

Socso

Annual Leave

Performance Bonus

Job summary

YF Packaging in Merlimau Melaka is seeking an experienced HR & Administration professional to manage payroll, recruitment, and employee relations. You will oversee attendance, leave, and biometrics while handling foreign worker administration and regulatory compliance.

Role requires 3–5 years of HR/Administration experience, a Mandarin speaker, and a Diploma or above in HR or related fields. The ideal candidate is organized, independent, and able to work under tight deadlines.

Qualifications

• Diploma, Advanced Diploma, Bachelor's Degree, or equivalent in HR, Business Admin, Management, or related fields.
• 3-5 years of relevant HR and Admin experience preferred.
• Mandarin speaker required
• Willing to work in Merlimau Industrial Area, Melaka (Malaysia)
• Knowledge of Malaysian Employment Act 1955 and labour regulations
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong interpersonal and communication skills at all levels
• Good organizational, planning, and problem-solving abilities
• Ability to work independently with minimal supervision
• Meet tight deadlines with accuracy
• Strong sense of responsibility, confidentiality, and professionalism
• Salary Range is Negotiable.

Responsibilities

• Process monthly payroll and submit statutory contributions (EPF, SOCSO, EIS, HRD Corp, PCB)
• Manage full employee lifecycle: recruitment, onboarding, confirmations, transfers, resignations, exits
• Administer attendance, leave records, and biometric systems
• Handle foreign worker admin: work permits, insurance, and FOMEMA registrations
• Coordinate employee engagement activities and welfare programs
• Promote learning and development, monitor training effectiveness
• Advise management on employee relations and disciplinary matters
• Conduct investigations and domestic inquiries when required
• Maintain company legal documents, contracts, and confidential records
• Administer NDAs and related documentation
• Liaise with government agencies (DOSH, DOE, Bomba, MOH, JTK, MITI, etc.)
• Issue official correspondence and documentation
• Monitor office administration, security, welfare, and hostel cleanliness
• Coordinate pest control, hygiene, and facility maintenance with vendors
• Manage company vehicle admin: insurance, road tax, permits
• Coordinate meetings, projects, and cross-functional initiatives
• Maintain records per policies and statutory requirements
• Perform ad hoc assignments as required by Management

Skills

Payroll processing

HR administration

MS Office

Interpersonal skills

Regulatory knowledge

Education

Diploma in HR

Bachelor's degree in related field

Job description

Diploma, Advanced Diploma, Bachelor's Degree, or equivalent qualification in Human Resources, Business Administration, Management, or related fields.

Minimum 3-5 years of relevant experience in Human Resources and Administration functions is preferred.

Willing to work in the Merlimau Industrial Area, Melaka.

Knowledge of Malaysian Employment Act 1955 and other relevant labour regulations.

Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Strong interpersonal and communication skills with the ability to interact effectively at all levels.

Good organizational, planning, and problem-solving abilities.

Ability to work independently with minimal supervision.

Able to meet tight deadlines while maintaining a high level of accuracy.

Strong sense of responsibility, confidentiality, and professionalism.

Salary Range is Negotiable.

Requirement

• Diploma, Advanced Diploma, Bachelor's Degree, or equivalent qualification in Human Resources, Business Administration, Management, or related fields.
• Minimum 3-5 years of relevant experience in Human Resources and Administration functions is preferred.
• Need Mandarin Speaker
• Willing to work in the Merlimau Industrial Area, Melaka.
• Knowledge of Malaysian Employment Act 1955 and other relevant labour regulations.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and communication skills with the ability to interact effectively at all levels.
• Good organizational, planning, and problem-solving abilities.
• Ability to work independently with minimal supervision.
• Able to meet tight deadlines while maintaining a high level of accuracy.
• Strong sense of responsibility, confidentiality, and professionalism.
• Salary Range is Negotiable.

Responsibility

• Process monthly payroll and ensure timely submission of statutory contributions, including EPF, SOCSO, EIS, HRD Corp, and PCB.
• Manage the full employee lifecycle, including recruitment, onboarding, confirmation, transfer, resignation, and exit processes.
• Administer employee attendance, leave records, and biometric attendance systems.
• Handle foreign worker administration, including work permit renewals, insurance renewals, and FOMEMA medical examination registrations.
• Organize and coordinate employee engagement activities such as annual dinners, festive celebrations, company trips, and welfare programs.
• Promote employee learning and development initiatives and monitor training effectiveness.
• Advise management on employee relations and disciplinary matters.
• Conduct investigations, domestic inquiries, and disciplinary proceedings when required.
• Maintain and manage company legal documents, contracts, agreements, and confidential records.
• Administer and monitor Non-Disclosure Agreements (NDAs) and related documentation.
• Liaise with government agencies and regulatory authorities, including DOSH (JKKP), Department of Environment (DOE), Bomba, Ministry of Health, Labour Department (JTK), MITI, and other relevant agencies.
• Issue official correspondence, letters, and documentation for internal and external stakeholders.
• Monitor office administration, security, employee welfare, and hostel cleanliness management.
• Conduct periodic inspections and spot checks on security personnel and facilities.
• Coordinate pest control, hygiene services, and workplace maintenance activities with external service providers.
• Manage company vehicle administration, including insurance renewals, road tax renewals, and permit management.
• Coordinate meetings, special projects, and cross-functional initiatives as assigned.
• Maintain proper records, reports, and documentation in accordance with company policies and statutory requirements.
• Perform any ad hoc assignments and responsibilities as assigned by Management from time to time.

Benefits

• EPF
• Socso
• Annual Leave
• Performance Bonus