Senior HR & Admin Executive

Toyota Penampang; West Coast Division; On-site; MYR 42,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

Benefits package

Professional development opportunities

Job summary

Toyota Penampang is seeking a dedicated and proactive Senior HR & Admin Executive to join our team on a full-time basis. Based in Penampang, Sabah, this role will primarily support the Human Resources function, covering recruitment, employee relations, HR administration, attendance, performance management and staff development.

In addition, the role will provide administrative support to the Service Department, assisting day-to-day administrative matters.

Qualifications

• Three years of relevant HR and Administration experience; automotive/dealership industry is a plus.
• Strong knowledge of Malaysian labour laws and HR practices.
• Experience in recruitment, payroll coordination, employee relations and performance management.
• Able to communicate professionally with all levels of staff and management.

Responsibilities

• Oversee day-to-day HR and administrative service operations.
• Maintain employee records, attendance, leaves and HR documentation; coordinate payroll where needed.
• Handle full-cycle recruitment including postings, screening, interviews, selection and onboarding.
• Ensure compliance with company policies and local labour laws.

Skills

HR management

Recruitment

Payroll coordination

Employee relations

Performance management

HR administration

Attendance tracking

Communication

Education

Diploma/Bachelor in HR Management or Business Administration

Job description

About the role

Toyota Penampang is seeking a dedicated and proactive Senior HR & Admin Executive to join our team on a full-time basis. Based in Penampang, Sabah, this role will primarily support the Human Resources function, covering key areas such as recruitment, employee relations, HR administration, attendance, performance management and staff development. In addition, the role will provide administrative support to the Service Department, assisting day-to-day administrative matters.

Key Responsibilities

• 1. Manage and oversee day-to-day HR and administrative service operations.
• 2. Manage employee records, attendance, leave, payroll coordination and HR documentation.
• 3. Handle full-cycle recruitment, including job postings, candidate screening, interviews, selection and onboarding.
• 4. Ensure compliance with company policies and applicable labour laws and regulations.
• 5. Handle employee relations, grievances, disciplinary matters and workplace concerns.
• 6. Develop and implement HR policies, procedures and guidelines.
• 7. Coordinate employee performance management, appraisal and confirmation processes.
• 8. Prepare HR reports, manpower reports and other management reports when required.
• 9. Coordinate with other departments on matters affecting Service operations
• 10. Assist in monitoring service department KPIs, productivity, efficiency and staff performance.
• 11. Liaise with external vendors, contractors and relevant parties for Service Department administrative requirements.
• 12. Organise meetings, briefings, training and staff activities.
• 13. Perform other duties and responsibilities assigned by the Service Manager or Management.

Requirements

• 1. Diploma or Bachelor's Degree in Human Resource Management, Business Administration or a related field.
• 2. 3 years of relevant experience in HR and Administration, experience in the automotive/dealership industry will be an added advantage.
• 3. Good knowledge of Malaysian labour laws, statutory requirements and HR practices.
• 4. Experience in recruitment, payroll coordination, employee relations and performance management.
• 5. Able to work effectively with employees at all levels and communicate professionally with management.

Join Toyota Penampang and build your future with us!

At Toyota Penampang, we believe our people are our greatest strength. We foster a supportive, inclusive, and dynamic work environment where you are encouraged to grow, learn, and succeed. Enjoy competitive salary, comprehensive benefits, and continuous opportunities for professional development and career advancement.