Senior HR - Admin Executive

TOKAN LEGACY SDN. BHD.; Johor Bahru; On-site; MYR 56,000 - 100,000; Full time

Job summary

Tokan Legacy Sdn. Bhd. is seeking an experienced Senior HR & Admin Executive to manage the full spectrum of HR and administration functions.

The role requires a hands-on individual capable of handling HR operations, payroll, recruitment, employee relations, and office administration independently while supporting daily business activities. Key responsibilities include full-cycle recruitment, payroll processing with statutory submissions, maintaining HR records, and coordinating training and

Qualifications

• Minimum 5 years of HR and admin experience.
• Hands-on with payroll processing and statutory submissions.
• Knowledge of Malaysia Employment Act and labour relations.

Responsibilities

• Handle full-cycle recruitment from manpower requests to onboarding.
• Manage monthly payroll and statutory submissions (EPF, SOCSO, PCB).
• Maintain employee records, attendance, leave, and HR documentation.
• Liaise with authorities and external parties as needed.
• Oversee daily office administration and facilities management.
• Prepare HR letters and reports for management.

Skills

Full-spectrum HR & Admin operations

Payroll processing

Recruitment & onboarding

Employee relations

Documentation & records management

MS Office proficiency

Education

Diploma/Degree in HRM or Business Administration

Tools

HR/payroll systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

We are looking for an experienced and independent Senior HR & Admin Executive to manage the full spectrum of Human Resources and Administration functions. This position requires a hands‑on individual who is able to handle HR operations, payroll, recruitment, employee relations, and office administration independently while supporting the company’s daily business operations.

Key Responsibilities

Human Resources Functions

• Handle full cycle recruitment process including manpower request, job advertisement, interview arrangement, onboarding, confirmation, and resignation process
• Manage monthly payroll processing accurately and ensure timely statutory submissions (EPF, SOCSO, EIS, PCB)
• Maintain employee records, attendance, leave management, and HR documentation
• Prepare HR letters including offer letter, confirmation, warning letter, transfer letter, and other HR correspondences
• Handle employee relations and disciplinary matters in accordance with company policy and Malaysia Labour Law
• Monitor employee performance review and probation evaluation
• Coordinate training and employee engagement activities
• Ensure company policies, SOPs, and HR procedures are properly implemented and updated
• Liaise with government authorities and external parties when necessary

Administration Functions

• Oversee daily office administration and operational support
• Manage office supplies, company assets, and general maintenance matters
• Handle company documentation, filing, and record management
• Coordinate meetings, company events, and staff arrangements
• Support management with reports, data compilation, and ad-hoc administrative tasks

Requirements

• Diploma/Degree in Human Resource Management, Business Administration, or related field
• Minimum 5 years of working experience in HR & Admin functions
• Strong experience in payroll processing and HR operations
• Knowledge in Malaysia Employment Act, Industrial Relations, and statutory requirements
• Able to work independently with minimum supervision
• Good communication and interpersonal skills
• Proficient in Microsoft Office and HR/payroll systems

Preferred Skills & Qualities

• Independent and mature personality
• Strong sense of responsibility and confidentiality
• Good time management and multitasking ability
• Able to handle employee issues professionally
• Strong coordination and problem-solving skills