Senior Executive, Payroll - Training

Kawan Food Berhad; Port Klang; On-site; MYR 54,000 - 80,000; Full time

Job summary

Jora Malaysia is seeking a Payroll & Training Coordinator based in Pulau Indah, Selangor. This role handles monthly payroll processing, statutory contributions, end-to-end changes, and year-end activities, while coordinating training and HRD Corp grants.

You will ensure compliance with Malaysian legislation, manage confidential records, and support internal audits. Strong Excel skills and multitasking ability are essential for timely payroll delivery.

Qualifications

• Bachelor’s Degree or Diploma in Human Resources Management, Business Administration or a related field.
• Minimum 3–5 years of relevant experience in payroll administration and training coordination.
• Hands-on experience managing end-to-end payroll, preferably in a manufacturing environment.
• Good knowledge of Malaysian employment legislation and statutory requirements.
• Experience in HRD Corp grant applications and claims is preferred.
• Proficient in Microsoft Excel, including PivotTables, lookup formulas and payroll data analysis.
• Strong numerical accuracy, attention to detail and ability to meet strict payroll deadlines.
• Able to handle confidential employee and compensation information professionally.
• Good communication, coordination and stakeholder-management skills.
• Able to work independently and manage multiple priorities effectively.
• Must be willing to be based in Pulau Indah, Selangor.

Responsibilities

• Manage end-to-end monthly payroll processing.
• Review and validate payroll inputs (attendance, overtime, allowances, deductions).
• Process payroll-related changes for hires, resignations, promotions and transfers.
• Ensure accurate statutory contributions and deductions (EPF, SOCSO, PCB, etc.).
• Prepare payroll reconciliation, variance analysis and reports.
• Coordinate with Finance for payroll accounting entries.
• Manage year-end payroll activities (EA Forms, Form E).
• Attend payroll enquiries and resolve discrepancies.
• Maintain confidential payroll records and compliance.
• Support audits with payroll records and documents.
• Review and improve payroll processes for accuracy and efficiency.
• Support training plan implementation and training coordination.
• Coordinate internal and external training programmes and HRD Corp grants.
• Maintain training records, budget, attendance and expenditure.
• Coordinate onboarding and mandatory training programmes.
• Support talent development and succession planning.

Skills

Payroll administration

Training coordination

Excel skills

Attention to detail

Stakeholder management

Education

Bachelor’s or Diploma in HRM/Business Admin

Tools

Microsoft Excel

PivotTables

Lookup formulas

Payroll data analysis

Job description

Jora Malaysia will close on 16th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Manage end-to-end monthly payroll processing to ensure accurate and timely salary payments.

Review and validate payroll inputs, including attendance, overtime, allowances, incentives, deductions, unpaid leave and employee movements.

Process payroll-related changes for new joiners, resignations, confirmations, promotions, transfers and salary adjustments.

Ensure accurate statutory contributions and deductions, including EPF, SOCSO, EIS, PCB, LHDN, HRD Corp levy and other applicable requirements.

Prepare payroll reconciliation, variance analysis, payroll reports and management dashboards.

Coordinate with Finance to ensure timely salary payments and accurate payroll accounting entries.

Manage year-end payroll activities, including EA Forms, Form E and employees’ tax-related matters.

Attend to employees’ payroll enquiries and resolve discrepancies promptly.

Maintain accurate payroll records while ensuring strict confidentiality of employee and compensation information.

Ensure payroll practices comply with company policies, employment laws and statutory requirements.

Support internal and external audits by preparing payroll records and supporting documents.

Review existing payroll processes and recommend improvements to enhance accuracy, efficiency and internal controls.

Training and Development

Support the implementation of the annual training plan based on business requirements and training needs analysis.

Coordinate internal and external training programmes, including scheduling, venue arrangements, participant registration and training materials.

Liaise with department heads, trainers and training providers on programme requirements and arrangements.

Administer HRD Corp grant applications and claims, ensuring timely submission and compliance with the relevant requirements.

Maintain accurate employee training records, attendance, certificates and training expenditure.

Monitor the annual training budget and prepare training reports for management review.

Collect and analyse training feedback to evaluate programme effectiveness and recommend improvements.

Follow up with departments on post-training assessments and the application of learning at the workplace.

Coordinate onboarding, orientation and mandatory training programmes for employees.

Support talent development initiatives, including competency development, career development and succession planning.

Assist in sourcing and evaluating suitable trainers, training providers and development programmes.

Support the development and implementation of internal learning programmes and Corporate University initiatives.

Job Requirements :

Bachelor’s Degree or Diploma in Human Resources Management, Business Administration or a related field.

Minimum 3–5 years of relevant experience in payroll administration and training coordination.

Hands-on experience managing end-to-end payroll, preferably in a manufacturing environment.

Good knowledge of Malaysian employment legislation and statutory requirements.

Experience in HRD Corp grant applications and claims is preferred.

Proficient in Microsoft Excel, including PivotTables, lookup formulas and payroll data analysis.

Strong numerical accuracy, attention to detail and ability to meet strict payroll deadlines.

Able to handle confidential employee and compensation information professionally.

Good communication, coordination and stakeholder-management skills.

Able to work independently and manage multiple priorities effectively.

Must be willing to be based in Pulau Indah, Selangor.