Senior Executive, Human Resources (Operations & Payroll)

Cyberjaya; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

University of Cyberjaya is seeking a detail-oriented HR Operations Senior Executive to manage payroll, part-time staff management, and employee benefits administration. The role requires processing approvals, maintaining accurate records, and ensuring compliance with policies and regulations.

The successful candidate will handle LOAs for new part-time hires, manage BrioHR profiles, and coordinate with Finance for timely reimbursements.

Qualifications

• 3–5 years of experience in HR operations, preferably with exposure to part-time staff management or employee benefits administration.
• Proficiency in payroll systems and Microsoft Office applications, particularly Excel.
• Experience with HR compliance checks and reporting is desirable.

Responsibilities

• Manage the full spectrum of payroll administration for all employees, including salaries, bonuses, overtime, and deductions.
• Oversee part-time staff management from onboarding to termination, ensuring policy compliance.
• Administer employee benefits and insurance processes, including renewals and eligibility updates.
• Prepare HR letters and memos such as LOA, changes in reporting line, and salary adjustments.
• Support HR reporting, audits, and internal controls while coordinating with Finance.

Skills

Attention to detail

Analytical skills

Time management

Communication skills

Interpersonal skills

Payroll systems

Education

Bachelor’s Degree in Accounting, Finance, Human Resources Management, or a related field

Tools

BrioHR

Job description

Senior Executive, Human Resources (Operations & Payroll)

Department

Group Human Resources

Location

Organisation

University of Cyberjaya

Travel Requirement

No

Job Overview

We are seeking a detail-oriented and highly organised HR Operations Senior Executive to manage the full spectrum of payroll administration, part-time staff management, and employee benefits administration.

This role involves handling approvals, maintaining accurate employee records, coordinating HR correspondence, and supporting various HR operational functions. The position plays a key role in ensuring timely HR processing while maintaining compliance with internal policies and regulatory requirements.

Key Responsibilities

Part-Time Employment Management

• Manage the full lifecycle of part-time employees, including onboarding, profile updates, and termination processes.
• Prepare and issue Letters of Appointment (LOA) for all new part-time hires.
• Create and maintain accurate employee profiles in the BrioHR system.
• Ensure all part-time employment records are updated and compliant with HR policies and procedures.

Claims Management

• Review and approve claims submitted by part-time staff in a timely manner.
• Verify supporting documents for accuracy and compliance before processing.
• Review, validate, and process employee benefit claims in accordance with company policies.
• Coordinate with Finance and other departments to ensure timely reimbursement and proper record-keeping.

Insurance Administration

• Manage staff insurance processes, including renewals, deactivations, and policy updates.
• Liaise with insurance providers to ensure employee coverage information is accurate and up-to-date.
• Monitor and update insurance eligibility based on employment status changes.
• Maintain a systematic filing system for both physical and electronic employee records.
• Ensure confidential handling and secure storage of employee information in compliance with data privacy standards.
• Prepare, organise, and update employee data for reporting, audits, and internal analysis.
• Draft, issue, and manage official HR letters and memos, including but not limited to:
  • Administrative Appointments
  • Programme Coordinator Assignments
  • Changes in Reporting Line
  • Transfers and Redesignations
  • Employment Conversions
  • Promotions
  • Salary Adjustments
• Ensure timely issuance and proper record-keeping of all HR correspondence.

HR Reporting & Operational Support

• Prepare and submit accurate monthly HR reports summarizing operational activities.
• Support the HR Operations Manager in monitoring HR activities and improving operational processes.
• Assist in HR audits, compliance checks, and internal reviews as required.

Payroll Responsibilities

Payroll Processing

• Manage end-to-end payroll processing for all employees, including calculations for salaries, bonuses, overtime, and deductions.
• Ensure payroll accuracy and compliance with company policies and statutory requirements.
• Verify and reconcile payroll data to ensure proper documentation and record-keeping.

Tax Compliance

• Stay updated on payroll tax regulations and ensure compliance with federal, state, and local requirements.
• Prepare and submit payroll tax filings accurately and within deadlines.
• Respond to tax-related notices and inquiries from relevant authorities.

Reporting & Analysis

• Generate payroll reports for management review, including payroll summaries, tax reports, and benefit contribution reports.
• Conduct periodic audits to ensure data integrity and identify discrepancies or errors.
• Analyse payroll data to identify trends, discrepancies, and opportunities for process improvement.
• Perform any other duties assigned from time to time.

Skills and Experiences

Required Qualifications & Skills

• Bachelor’s Degree in Accounting, Finance, Human Resources Management, or a related field.
• 3–5 years of experience in HR operations, preferably with exposure to part-time staff management or employee benefits administration.
• Proven experience in payroll administration or related functions.
• Proficiency in payroll systems and Microsoft Office applications, particularly Excel.
• Strong understanding of payroll tax regulations and compliance requirements.
• Excellent analytical and problem-solving skills with strong attention to detail.
• Ability to prioritise tasks, meet deadlines, and work effectively under pressure.
• Strong interpersonal and communication skills to engage effectively with employees, management, and external stakeholders.

Preferred Qualifications

• Strong understanding of HR processes, employee benefits, and administrative procedures.
• Proficiency in HRIS platforms, particularly BrioHR, and Microsoft Office tools.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with integrity and professionalism.
• Capable of managing multiple responsibilities in a fast-paced environment.