Senior Executive, Human Resources

FFM Berhad; Kuala Lumpur; On-site; MYR 67,000 - 112,000; Full time

Job summary

FFM Berhad in Malaysia is seeking a capable Executive Assistant to support the Group Chief Human Resources Officer (GCHRO). You will manage the GCHRO’s calendar, travel, correspondence and documents, ensuring discretion and efficiency across the PPB Group HR function.

In this role you will coordinate meeting logistics, prepare agendas and minutes, track action items and liaise with internal and external stakeholders.

Qualifications

• Minimum Diploma in any discipline, preferably Human Resources Management, Business Administration or Secretarial studies.
• Minimum 8 years of relevant experience.
• Proficient in Microsoft Office, especially PowerPoint.
• Strong interpersonal skills.
• Be able to communicate effectively both written and orally with internal and external stakeholders.
• Be resourceful in gathering, able to effectively interpret and analyze, and present data and information in a logical and meaningful manner.

Responsibilities

• Manage the GCHRO’s daily schedule, calendar, appointments and travel arrangements efficiently.
• Prioritize requests, anticipate needs and handle correspondence and documentation with discretion and speed.
• Coordinate logistics for internal and external meetings and engagements.
• Prepare meeting agendas, presentation materials, meeting minutes and other documents as needed to facilitate effective meetings.
• Track action items and follow up with relevant parties to ensure deadlines are met.
• Act as point of contact and collaborate effectively with internal and external stakeholders on behalf of GCHRO.
• Work closely with key members of Group HR organization to achieve desired operational efficiency and facilitate effective communication to GCHRO’s desk.
• Organize and maintain proper record keeping system for easy retrieval of data and information.
• Manage end-to-end process of expense claims.
• Coordinate logistics for occasional personal arrangements as assigned.
• Represent GCHRO’s office with professionalism and warmth, internally and externally.
• Maintain strict confidentiality of all information and materials within GCHRO’s office and ensure proper handling of information/document disposal.
• Uphold the culture of excellence, discipline and respect expected across the Group.
• Maintain, update and track the record of PPBHO HR budget and expenditure.
• Maintain and update Group HR calendar in a timely manner and enable access by target parties to facilitate effective planning.
• Provide administrative support to all members of Group HR Solutions Team.
• Manage the process of billings, cross charging and payment tracking for group-wide HR initiatives in liaison with the relevant internal and external stakeholders.
• Maintain proper filing system for ease of record retrieval.
• Prepare HR reports as assigned.
• Maintain confidentiality at all times, exercise discretion and diplomacy in handling HR related information.

Skills

PowerPoint

Microsoft Office

Interpersonal skills

Communication

Problem-solving

Multitasking

Education

Diploma in any discipline (HR/BA/Secretarial)

Tools

Microsoft Office Suite

Job description

This position is responsible for providing support to the GCHRO by ensuring all administrative matters concerning HR function across PPB Group are handled in a manner that is appropriate and delivers high level of efficiency and effectiveness.

Job Responsibilities

Executive Support

Manage the GCHRO’s daily schedule, calendar, appointments and travel arrangements efficiently.

Prioritize requests, anticipate needs and handle correspondence and documentation with discretion and speed.

Coordinate logistics for internal and external meetings and engagements.

Prepare meeting agendas, presentation materials, meeting minutes and other documents as needed to facilitate effective meetings.

Track action items and follow up with relevant parties to ensure deadlines are met.

Act as point of contact and collaborate effectively with internal and external stakeholders on behalf of GCHRO.

Work closely with key members of Group HR organization to achieve desired operational efficiency and facilitate effective communication to GCHRO’s desk.

Organize and maintain proper record keeping system for easy retrieval of data and information.

Manage end-to-end process of expense claims.

Coordinate logistics for occasional personal arrangements as assigned.

Represent GCHRO’s office with professionalism and warmth, internally and externally.

Maintain strict confidentiality of all information and materials within GCHRO’s office and ensure proper handling of information/document disposal.

Uphold the culture of excellence, discipline and respect expected across the Group.

Operational Support

Maintain, update and track the record of PPBHO HR budget and expenditure.

Maintain and update Group HR calendar in a timely manner and enable access by target parties to facilitate effective planning.

Provide administrative support to all members of Group HR Solutions Team.

Manage the process of billings, cross charging and payment tracking for group-wide HR initiatives in liaison with the relevant internal and external stakeholders.

Maintain proper filing system for ease of record retrieval.

Prepare HR reports as assigned.

Maintain confidentiality at all times, exercise discretion and diplomacy in handling HR related information.

Any other administrative support to enable effective operation of the Department as assigned by GCHRO.

Education & Qualification

Minimum Diploma in any discipline, preferably Human Resources Management, Business Administration or Secretarial studies

Relevant Experience & Years of Service

Minimum 8 years of relevant experience

Technical Skills & Professional Knowledge

Microsoft Office, particularly strong in PowerPoint

Be proactive and adept in problem-solving including the ability to anticipate, identify and resolve issues in a timely manner

Possess strong interpersonal skills

Be able to communicate effectively both written and orally with internal and external stakeholders

Be resourceful in gathering, able to effectively interpret and analyze, and present data and information in a logical and meaningful manner

Be organized, able to prioritize and plan work activities efficiently, and multitask effiectively

Be attentive to details, thorough, accurate and able to deliver work of high quality

Be dependable, able to follow instructions and able to improve performance through feedback

Unlock job insights

Hirer responsiveness Salary match Number of applicants

FMCG Manufacturing More than 10,000 employees

FFM Berhad (FFM) was incorporated in Malaysia on 3 December 1962 and is part of the Kuok Group of Companies. Formerly listed on Bursa Malaysia, FFM became a wholly owned subsidiary of PPB Group Berhad in 2004.

Starting as a wheat flour producer, FFM has since diversified into animal feed, palm oil refining, industrial packaging, consumer products, poultry, and commodities trading. Today, the FFM Group generates over RM7 billion in annual turnover and operates across Malaysia and the region, driven by strong growth, innovation, and long-term sustainability.

FFM Berhad (FFM) was incorporated in Malaysia on 3 December 1962 and is part of the Kuok Group of Companies. Formerly listed on Bursa Malaysia, FFM became a wholly owned subsidiary of PPB Group Berhad in 2004.

Starting as a wheat flour producer, FFM has since diversified into animal feed, palm oil refining, industrial packaging, consumer products, poultry, and commodities trading. Today, the FFM Group generates over RM7 billion in annual turnover and operates across Malaysia and the region, driven by strong growth, innovation, and long-term sustainability.

What can I earn as a Human Resources Executive