Senior Executive / Executive - Procurement & Asset Management Office (Asset Management)

Xiamen University Malaysia; Malaysia; On-site; MYR 40,000 - 65,000; Full time

Job summary

A Malaysian University is seeking a Senior Executive/Executive in Procurement & Asset Management to manage asset registration, allocation, and compliance with policies. The ideal candidate must hold a diploma or degree in a relevant field and possess strong Excel skills. Responsibilities include maintaining records, supporting procurement processes, and conducting asset audits. Fresh graduates are encouraged to apply. Interested candidates should email their CV to the provided address.

Qualifications

• Proficient in Microsoft Excel (formulas, pivot tables, basic data analysis).
• Good command of written and spoken English.
• Responsible, proactive, and able to work independently and as part of a team.
• Strong organizational skills with high attention to detail.
• Fresh graduates are encouraged to apply.

Responsibilities

• Maintain accurate records of fixed assets and materials.
• Manage asset allocation, internal transfers, and reallocation.
• Process asset disposal and write-off requests.
• Assist in periodic asset verification and reconciliation.
• Work with Procurement during goods receipt and asset acceptance.
• Warehouse & Inventory Control: monitor stock levels and perform stocktaking.
• Office Resource Management: manage furniture/office moves and asset arrangements.
• Campus Printer Management: oversee printers and consumables.
• Reporting & Documentation: prepare asset status and audit follow-up reports.
• Asset Management Operations & Event Support: provide logistics support for events.
• General Duties: advise departments on asset policies; perform other duties.

Skills

Proficient in Microsoft Excel

Good command of written and spoken English

Strong organizational skills

Independent work

Education

Diploma or Bachelor’s degree in Business Administration, Logistics, Asset Management or related field

Job description

Jalan Sunsuria, Bandar Sunsuria, 43900 Sepang, Selangor

Senior Executive / Executive - Procurement & Asset Management Office(Asset Management)

Procurement & Asset Management Office

Full-time

Role and Key Responsibilities

1. Asset Registration & Tracking

• Maintain accurate records of fixed assets, low-value durable items, consumables, and materials, including registration, labelling, and system updates.
• Ensure all newly acquired or recognized assets are recorded within the correct accounting period using standardized naming conventions.
• Identify and record all relevant assets, including non-standard items (e.g. supplier advances).
• Conduct regular reviews and reconciliations to ensure accuracy, completeness, and compliance with internal policies.
• Coordinate with Finance to ensure consistency of asset records across departments.

2. Asset Allocation & Coordination

• Manage asset allocation, internal transfers, and reallocation based on operational needs.
• Coordinate with departments on asset usage, movement, and handover.
• Oversee asset maintenance and repairs by liaising with internal teams (IT, maintenance) and external vendors.

3. Asset Disposal & Write-Off

• Process asset disposal and write-off requests in accordance with XMUM policies and audit requirements.

4. Asset Audit & Reconciliation

• Assist in periodic asset verification, physical checks, and reconciliation exercises.
• Support internal and external audits related to asset management.

5. Procurement & Asset Acceptance Support

• Work with Procurement and end-users during goods receipt and acceptance.
• Ensure proper documentation, tagging, and system registration of newly acquired assets.

6. Warehouse & Inventory Control

• Monitor stock levels of consumables and critical items to ensure availability while avoiding overstocking.
• Assist in inventory movement reviews, stocktaking, and reporting of discrepancies or impairments.

7. Office Resource Management

• Manage allocation and maintenance of furniture and fixtures in offices.
• Coordinate office moves, renovations, and asset-related arrangements.
• Handle office check-in/check-out procedures for academic staff, ensuring proper documentation.

8. Campus Printer Management

• Oversee the distribution, maintenance, and usage monitoring of campus printers and photocopiers.
• Coordinate with service providers for troubleshooting and consumables replenishment.

9. Reporting & Documentation

• Prepare regular reports on asset status, usage, and audit follow-up.
• Maintain proper documentation and filing for all asset-related transactions.

10. Asset Management Operations & Event Support

• Handle asset-related event requests and provide logistical and administrative support for events.

11. General Duties

• Provide guidance to departments on asset-related policies and procedures.
• Perform other duties as assigned in support of XMUM operations.

Requirements / Qualifications

• Diploma or Bachelor’s degree in Business Administration, Logistics, Asset Management, or a related field.
• Proficient in Microsoft Excel (formulas, pivot tables, basic data analysis).
• Good command of written and spoken English.
• Strong organizational skills with high attention to detail.
• Responsible, proactive, and able to work independently and as part of a team.
• Experience in asset or inventory management is an added advantage.
• Fresh graduates are encouraged to apply.

Interested candidates are encouraged to email their CV, along with copies of academic transcripts and supporting documents, to [e-mail] .

We thank all applicants for their expressed interest. However,ONLY shortlisted applicantswill be notified.