Executive, Campus Procurement & Vendor Ops

XMU; Malaysia; Hybrid; MYR 42,000 - 72,000; Full time

Job summary

XMU is seeking an Executive for the Procurement and Asset Management Office in Malaysia to oversee vendor management, cafeteria operations, and event coordination. You will support onboarding, compliance checks, and documentation across multiple departments.

The role requires strong communication, organizational, and analytical skills, with fresh graduates encouraged to apply. Willingness to work with external vendors and stakeholders is essential.

Qualifications

• Bachelor's degree in business-related field or relevant disciplines.
• Fresh graduates are encouraged to apply.
• 1–3 years in vendor management, tenancy management, facilities, hospitality, events, or customer service is a plus.

Responsibilities

• Assist in managing campus vendors and food & beverage operators.
• Monitor vendor compliance with policies, tenancy agreements and standards.
• Coordinate tenancy onboarding, renewal, termination and related documentation.
• Conduct routine inspections and maintain vendor performance records.
• Assist in tender exercises, evaluations and vendor appointments.
• Prepare tenancy agreements, reports, and correspondence.

Skills

Vendor management

Communication

Organizational skills

Data analysis

Digital systems

Budgeting basics

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Hospitality Management

Bachelor's Degree in Event Management

Tools

Microsoft Office

Report preparation

Documentation management

Data analysis tools

Digital systems proficiency

Job description

XMU is seeking an Executive for the Procurement and Asset Management Office in Malaysia to oversee vendor management, cafeteria operations, and event coordination. You will support onboarding, compliance checks, and documentation across multiple departments.

The role requires strong communication, organizational, and analytical skills, with fresh graduates encouraged to apply. Willingness to work with external vendors and stakeholders is essential.