Senior Document Controller

SMEC (an SJ Group company); Kuala Lumpur; On-site; MYR 36,000 - 54,000; Full time

Job summary

SMEC (an SJ Group company) in Kuala Lumpur is seeking a Document Controller to implement, administer and maintain the Aconex system, manage document control procedures, registers and templates, and ensure project documents are organized and distributed efficiently.

The role also involves training project staff, supervising junior document control staff and supporting audits, handover, and close-out documentation in line with ISO forms and standards.

Responsibilities

• Implement, administer and maintain the Aconex system, including users, workflows and access rights.
• Train project staff on document control processes and the Aconex system.
• Develop and maintain document control procedures, registers, ISO forms and templates.
• Organise, manage, file and distribute project documents, drawings and correspondence.
• Process outgoing documents and transmittals to the Client, Contractors and third parties.
• Process document submissions and approvals, and monitor technical document reviews against the agreed schedule.
• Maintain document and drawing registers with current revision status.
• Check Contractor and supplier documents for compliance with project numbering and quality standards.
• Prepare documents, registers and document status reports as required.
• Act as internal auditor and as auditee in external audits, and prepare records for audits.
• Supervise and guide junior document control staff.
• Support handover and close-out documentation for the project.
• Carry out any other ad hoc tasks assigned by the Superior.

Job description

• Implement, administer and maintain the Aconex system, including users, workflows and access rights.
• Train project staff on document control processes and the Aconex system.
• Develop and maintain document control procedures, registers, ISO forms and templates.
• Organise, manage, file and distribute project documents, drawings and correspondence.
• Process outgoing documents and transmittals to the Client, Contractors and third parties.
• Process document submissions and approvals, and monitor technical document reviews against the agreed schedule.
• Maintain document and drawing registers with current revision status.
• Check Contractor and supplier documents for compliance with project numbering and quality standards.
• Prepare documents, registers and document status reports as required.
• Act as internal auditor and as auditee in external audits, and prepare records for audits.
• Supervise and guide junior document control staff.
• Support handover and close-out documentation for the project.
• Carry out any other ad hoc tasks assigned by the Superior.

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