Senior Document Controller

Surbana Jurong; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Surbana Jurong is seeking a proactive Document Controller to implement, administer and maintain the Aconex system for projects in Kuala Lumpur. You will manage document control procedures, train staff and ensure compliance with quality standards.

Join Surbana Jurong’s global engineering and development consultancy network and contribute to major infrastructure projects. You will supervise junior staff and support handover and close-out documentation, helping teams deliver on time and to a high

Responsibilities

• Implement, administer and maintain the Aconex system, including users, workflows and access rights.
• Train project staff on document control processes and the Aconex system.
• Develop and maintain document control procedures, registers, ISO forms and templates.
• Organise, manage, file and distribute project documents, drawings and correspondence.
• Process outgoing documents and transmittals to the Client, Contractors and third parties.
• Process document submissions and approvals, and monitor technical document reviews against the agreed schedule.
• Maintain document and drawing registers with current revision status.
• Check Contractor and supplier documents for compliance with project numbering and quality standards.
• Prepare documents, registers and document status reports as required.
• Act as internal auditor and as auditee in external audits, and prepare records for audits.
• Supervise and guide junior document control staff.
• Support handover and close-out documentation for the project.
• Carry out any other ad hoc tasks assigned by the Superior.

Job description

• Implement, administer and maintain the Aconex system, including users, workflows and access rights.
• Train project staff on document control processes and the Aconex system.
• Develop and maintain document control procedures, registers, ISO forms and templates.
• Organise, manage, file and distribute project documents, drawings and correspondence.
• Process outgoing documents and transmittals to the Client, Contractors and third parties.
• Process document submissions and approvals, and monitor technical document reviews against the agreed schedule.
• Maintain document and drawing registers with current revision status.
• Check Contractor and supplier documents for compliance with project numbering and quality standards.
• Prepare documents, registers and document status reports as required.
• Act as internal auditor and as auditee in external audits, and prepare records for audits.
• Supervise and guide junior document control staff.
• Support handover and close-out documentation for the project.
• Carry out any other ad hoc tasks assigned by the Superior.

At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world! SMEC is a global engineering, management and development consultancy delivering innovative solutions for our clients and partners. Leveraging our 70-year history of delivering nation-building infrastructure, we provide technical expertise and advanced engineering services to resolve complex challenges across major infrastructure and energy projects. SMEC has a long and proud history which dates back to Australia’s iconic Snowy Mountains Hydroelectric Scheme in 1949, one of the largest and most complex hydroelectric schemes in the world. Headquartered in Australia, we have offices across more than 35 countries in Oceania, Southeast Asia, South Asia, Africa and the Americas. Together with our clients and partners, we deliver projects that directly contribute to improving health, quality of life and development outcomes for communities and neighborhoods around the world. Driven by innovation, ingenuity and skill, our people have shaped these outcomes in some of the world’s most remote and challenging environments. Since 2016, SMEC has been a member of the Surbana Jurong Group, an Asia-based global powerhouse of over 16,000 employees. Through our network of global specialists and by collaborating with local partners, we connect clients with the best teams and capabilities to deliver sustainable solutions.