Senior Document Controller

Accenture Southeast Asia; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Accenture Southeast Asia is seeking a Senior Document Controller in Kuala Lumpur to manage and maintain all controlled documentation for mining projects, ensuring accuracy, versioning, and proper distribution across teams and clients.

You will work with EDMS tools such as InEight, Aconex and SharePoint, enforce metadata standards, and provide training and dashboards on document status.

Qualifications

• The candidate should hold a Diploma or Bachelor’s degree in a related field.
• Experience in document control, preferably in mining, construction, or engineering.
• Hands-on with multiple EDMS tools listed above and others in use.
• Strong understanding of document numbering, revision control, and metadata structures.
• Proficiency in Microsoft Office and familiarity with ISO 9001 and records management best practices.

Responsibilities

• Establish, implement, and maintain document control procedures for mining projects in compliance with standards.
• Manage receipt, review, registration, and distribution of project documentation including drawings and reports.
• Maintain version control and ensure document integrity across systems.
• Upload, track, and manage documentation through EDMS platforms (InEight, Aconex, SharePoint, TeamBinder, ProjectWise, Documentum).
• Maintain a centralized document register and ensure stakeholders have access to latest revisions.
• Coordinate document reviews and approvals with internal teams, contractors, and clients to meet deadlines.
• Conduct quality checks to ensure metadata standards and naming conventions are followed.
• Archive project documentation according to records management policies and provide training on EDMS usage.
• Generate reports and dashboards on document status and compliance metrics; support audits and information handover.

Skills

Document control

MS Office

Communication

Attention to detail

Team coordination

Chinese (plus)

Education

Diploma or Bachelor’s degree in Business Administration, Information Management, Engineering

Tools

InEight

Aconex

SharePoint

TeamBinder

ProjectWise

Documentum

Job description

The Senior Document Controller is responsible for managing and maintaining all controlled documentation for mining projects and operations. This role ensures that all project records, drawings, reports, and technical documentation are accurately processed, organized, and distributed according to company, client, and regulatory requirements. The ideal candidate will have solid experience using various Electronic Document Management Systems (EDMS) such as InEight, Aconex, SharePoint, or similar platforms

Job Requirements:

• Diploma or Bachelor’s degree in Business Administration, Information Management, Engineering, or a related field.
• Experience in document control, preferably within mining, construction, or engineering industries.
• Hands-on experience with multiple EDMS tools such as InEight, Aconex, SharePoint, TeamBinder, ProjectWise, or similar.
• Strong understanding of document numbering, revision control, and metadata structures.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams).
• Knowledge of ISO 9001 and records management best practices.
• Exceptional attention to detail and organizational skills.
• Strong interpersonal and communication skills for collaboration with diverse project teams.
• Ability to handle high volumes of documentation and meet tight deadlines.
• Proficiency in Chinese is a plus.

Job Responsibilities:

• Establish, implement, and maintain document control procedures for mining projects in compliance with company and industry standards.
• Manage the receipt, review, registration, and distribution of project documentation, including drawings, specifications, reports, and correspondence.
• Maintain version control and ensure document integrity and traceability across all systems.
• Upload, track, and manage documentation through EDMS platforms (e.g., InEight, Aconex, SharePoint, TeamBinder, ProjectWise, Documentum, or equivalent systems).
• Maintain a centralized document register and ensure all stakeholders have access to the latest approved revisions.
• Coordinate document reviews and approvals with internal teams, contractors, and clients to meet project deadlines.
• Conduct quality checks to ensure documents comply with metadata standards, formatting, and naming conventions.
• Archive project documentation in accordance with company records management policies.
• Provide training, guidance, and support to project teams on document control procedures and EDMS use.
• Generate reports and dashboards on document status, outstanding reviews, and compliance metrics.
• Support audits, compliance checks, and information handover processes at project completion.

About Accenture

Accenture is a leading global professional services company that helps the world’s leading businesses, governments and other organizations build their digital core, optimize their operations, accelerate revenue growth and enhance citizen services—creating tangible value at speed and scale. We are a talent- and innovation-led company with approximately 791,000 people serving clients in more than 120 countries. Technology is at the core of change today, and we are one of the world’s leaders in helping drive that change, with strong ecosystem relationships.

We combine our strength in technology and leadership in cloud, data and AI with unmatched industry experience, functional expertise and global delivery capability. Our broad range of services, solutions and assets across Strategy & Consulting, Technology, Operations, Industry X and Song, together with our culture of shared success and commitment to creating 360° value, enable us to help our clients reinvent and build trusted, lasting relationships. We measure our success by the 360° value we create for our clients, each other, our shareholders, partners and communities.