Document Controller

Black & White Engineering Pte. Ltd.; Kuala Lumpur; On-site; MYR 60,000 - 90,000; Full time

Job summary

Black & White Engineering is seeking a detail-oriented Document Controller to support our project teams across the APAC region. You will manage and maintain project documentation, ensure accuracy and timely distribution to stakeholders.

Reporting to the Design Manager, you will work with engineers, project managers and contractors, maintaining document control systems, ensuring version control, audit readiness and compliance with ISO standards.

Qualifications

• Experience in Document Control or Project Administration within construction or engineering environments.
• Strong attention to detail with the ability to manage high-volume documentation.
• Familiarity with document management systems and structured workflows.
• Experience with EDMS platforms (ACC, Aconex, Procore) is advantageous.
• Understanding of ISO standards and quality control processes.
• Exposure to BIM, Revit, or AutoCAD is an added advantage.
• Intermediate to advanced Microsoft Excel skills.
• Proficiency in Microsoft Office and SharePoint.
• Strong communication skills with the ability to work across regional stakeholders.

Responsibilities

• Manage and control all incoming and outgoing project documentation (drawings, specifications, reports).
• Ensure documents are accurately recorded, version-controlled and aligned with company standards.
• Maintain document control systems to ensure traceability and audit readiness.
• Ensure compliance with internal quality standards and ISO requirements.
• Distribute documentation to internal and external stakeholders across APAC in a timely manner.
• Maintain trackers, logs, and dashboards to monitor document status and workflow.
• Prepare reports on document control performance, risks and delays.
• Support project teams with coordination, reporting and administrative functions.
• Liaise closely with engineers, project managers and contractors across regional teams.

Skills

Document control

Project administration

EDMS

BIM / Revit

Excel

SharePoint

Stakeholder comms

Tools

ACC

Aconex

Procore

Job description

Black & White Engineering is a leading global engineering design consultancy, established in 2007. With a strong presence across Europe, the Middle East, Asia, and Australia, we deliver practical, high-quality engineering solutions for complex, mission-critical projects. Our approach combines technical excellence with real-world delivery, ensuring our designs are efficient, buildable, and operationally effective.

About the Role

We are seeking a detail-oriented Document Controller to support our project teams across the APAC region. Reporting to the Design Manager, you will be responsible for managing and maintaining project documentation, ensuring accuracy, compliance and timely distribution across stakeholders.

This is an excellent opportunity for someone with strong organisational skills and experience in document control within engineering or construction environments.

Key Responsibilities

• Manage and control all incoming and outgoing project documentation (drawings, specifications, reports)
• Ensure documents are accurately recorded, version-controlled and aligned with company standards
• Maintain document control systems to ensure traceability and audit readiness
• Ensure compliance with internal quality standards and ISO requirements
• Distribute documentation to internal and external stakeholders across APAC in a timely manner
• Maintain trackers, logs, and dashboards to monitor document status and workflow
• Prepare reports on document control performance, risks and delays
• Support project teams with coordination, reporting and administrative functions
• Liaise closely with engineers, project managers and contractors across regional teams

Requirements

• Experience in Document Control or Project Administration within construction or engineering environments
• Strong attention to detail with the ability to manage high-volume documentation
• Familiarity with document management systems and structured workflows
• Experience with EDMS platforms (e.g. ACC, Aconex, Procore) is highly advantageous
• Understanding of ISO standards and quality control processes
• Exposure to BIM, Revit, or AutoCAD is an added advantage
• Intermediate to advanced Microsoft Excel skills
• Proficiency in Microsoft Office and SharePoint
• Strong communication skills with the ability to work across regional stakeholders
• Self-driven, organised and adaptable in a fast-paced environment

What's In It For You

• Opportunity to work on high-impact, mission-critical infrastructure projects across APAC
• Exposure to regional teams and global best practices
• Be part of a fast-growing global consultancy with strong technical reputation
• Collaborative culture driven by our One Global Team approach
• Opportunity to contribute to process improvements and quality standards

We are an international and award winning MEP engineering design consultant with global offices servicing clients around the world. Demand for our services has grown and we are currently expanding our presence, opening a new office in Makati City, Philippines.Clients recognize us as an authority in producing low carbon, sustainable M&E designs and we are known throughout the industry for creating design strategies that reduce both initial and operational costs resulting in lower carbon emissions. We consistently deliver designs for clients across a broad spectrum of sectors that challenge conventional thinking and are innovative and cost effective.

We are an international and award winning MEP engineering design consultant with global offices servicing clients around the world. Demand for our services has grown and we are currently expanding our presence, opening a new office in Makati City, Philippines.Clients recognize us as an authority in producing low carbon, sustainable M&E designs and we are known throughout the industry for creating design strategies that reduce both initial and operational costs resulting in lower carbon emissions. We consistently deliver designs for clients across a broad spectrum of sectors that challenge conventional thinking and are innovative and cost effective.