ISO Systems Document Control Lead

Phabritek Sdn. Bhd.; Batu Kawan; On-site; MYR 60,000 - 90,000; Full time

Job summary

Phabritek Sdn. Bhd. seeks a Document Control Specialist to manage the full lifecycle of management system documents, ensuring accuracy, traceability, and ISO-aligned compliance in a manufacturing setting.

You will maintain document numbering, master lists, reviews, and archiving; support internal audits, training, and cross-department coordination while protecting confidentiality and data quality.

Qualifications

• Bachelor's degree or higher; preference for quality management, records management, information management or related fields.
• At least 3 years of experience in document control, management system documentation, quality management systems, or records management; manufacturing experience preferred.
• Basic knowledge of ISO 9001; familiarity with ISO 14001, ISO 27001 and ISO 45001 preferred; experience with audits or certification documentation is a plus.
• Proficient in Microsoft Office, especially Excel and Word; capable of maintaining data registers, document lists and records; basic data analysis and reporting.

Responsibilities

• Manage full lifecycle of management system documents, including preparation, review, approval, issuance, revision, withdrawal, retrieval and archiving.
• Maintain standardized document numbering, naming conventions, formats, versions, access permissions and storage paths.
• Maintain master document list and conduct regular reviews to prevent obsolete or unauthorized documents.
• Maintain data related to management systems (ISO 9001, 14001, 27001, 45001) and ensure registers and lists are up-to-date.
• Archive and retain management system records across operations, audits, training, risk assessments and corrective actions with standardized indexing.
• Assist with system document communication, training, internal audits, management reviews and external audits; follow up on missing information.
• Check document updates, record completeness and compliance; coordinate with departments on overdue updates and actions.
• Maintain electronic document repositories, folder structures, access permissions and backup records per information security and confidentiality requirements.
• Perform other document control and data maintenance tasks as assigned.
• Experience in managing bilingual Chinese and English documentation is preferred.

Skills

Document control

Records management

ISO 9001 knowledge

Data analysis

Communication & coordination

Time management

Confidentiality awareness

Bilingual Chinese-English

Education

Bachelor's degree or higher (quality/records/administration)

Tools

Microsoft Office (Excel, Word)

Job description

Phabritek Sdn. Bhd. seeks a Document Control Specialist to manage the full lifecycle of management system documents, ensuring accuracy, traceability, and ISO-aligned compliance in a manufacturing setting.

You will maintain document numbering, master lists, reviews, and archiving; support internal audits, training, and cross-department coordination while protecting confidentiality and data quality.