Senior Contract Executive

GSD Southland Sdn Bhd; Kuching; On-site; MYR 60,000 - 90,000; Full time

Job summary

GSD Southland Sdn Bhd is seeking a Contract Administration professional to support project execution, ensure cost efficiency, and maintain compliance with company policies.

The role covers contract administration, project costing, and site coordination, including handling variation orders, payment certificates, cost schedules, and site inspections to verify progress and quality. Strong documentation and cross-team coordination are essential.

Qualifications

• Experience in contract administration, including variation orders, invoices, and payment certificates.
• Ability to prepare cost estimates, BOQs, feasibility studies, and budgeting reports.
• Strong document control and filing skills for contract-related records.

Responsibilities

• Review variation orders, verify contractor invoices, prepare payment certificates, and liaise with accounts to ensure accurate and timely contractor payments.
• Maintain updated business plans, project monitoring data, and cost schedules, and prepare management and KPI reports in line with reporting deadlines.
• Ensure accurate filing, document control, and proper record-keeping for all contracts, drawings, and project-related documents.
• Perform project take-off, Bills of Quantities preparation, feasibility studies, cost comparisons, and support yearly and quarterly project budget preparation.
• Monitor quarterly material costs and provide cost estimation support for proposed value engineering initiatives.
• Prepare tender documents, conduct evaluations, and manage contract award and documentation processes in line with company standards and project schedules.
• Conduct monthly site inspection to verify work progress and quality for monthly payment certification assessment.
• Liaise with contractors, project teams, and consultants to resolve discrepancies and ensure alignment on project progress.
• Perform all other duties as directed from time to time by the Management.

Skills

Contract administration

Project costing

Site coordination

Job description

Contract Administration: To ensure effective preparation, administration, and monitoring of contracts to support timely project execution, cost efficiency, and compliance with company policies.

Project Costing: To provide accurate project costing, reporting, and site verification to facilitate informed decision-making and ensure effective contractor oversight.

Contract Administration: Review variation orders, verify contractor invoices, prepare payment certificates, and liaise with accounts to ensure accurate and timely contractor payments.

Contract Administration: Maintain updated business plans, project monitoring data, and cost schedules, and prepare management and KPI reports in line with reporting deadlines.

Contract Administration: Ensure accurate filing, document control, and proper record-keeping for all contracts, drawings, and project-related documents.

Project Costing: Perform project take-off, Bills of Quantities preparation, feasibility studies, cost comparisons, and support yearly and quarterly project budget preparation.

Project Costing: Monitor quarterly material costs and provide cost estimation support for proposed value engineering initiatives.

Contract & Procurement Management: Prepare tender documents, conduct evaluations, and manage contract award and documentation processes in line with company standards and project schedules.

Site Coordination: Conduct monthly site inspection to verify work progress and quality for monthly payment certification assessment.

Site Coordination: Liaise with contractors, project teams, and consultants to resolve discrepancies and ensure alignment on project progress.

Perform all other duties as directed from time to time by the Management.