Contract Assistant

PDI DESIGN & TECHNOLOGIES SDN. BHD.; Kuala Lumpur; On-site; MYR 67,000 - 100,000; Full time

Job summary

PDI Design & Technologies SDN. BHD. in Kuala Lumpur is seeking an Assisting Contract Executive / Contract Manager to oversee contract documentation, procurement, and project coordination across multiple stakeholders.

This role covers preparing BQs and tender and contract documents, coordinating site quantity takeoffs, sourcing materials, negotiating pricing, issuing Purchase Orders, and ensuring ISO procedures are followed.

Qualifications

• Prepare BQs / tender and contract documents
• Taking off / measurement of quantities at site if necessary
• Sourcing and procurement of materials with decision on costing vs performance
• Follow-up with contractors on pricing / price negotiation & issuance of Purchase Order
• Develop and implement new purchasing strategies to achieve effective costing and process simplification
• Submit pre-costing sheet to the management for approval before commencement of works and Final Account after project complete
• Liaison with clients, consultants, main contractors as well as suppliers and sub-contractors
• Maintain proper log for sub-contractors purchase orders, sub-contractors and suppliers payment certificates prepared / submitted / approved calculation sheets, sub-contractors variations
• Identify the works and schedules to be completed by sub-contractors
• Travel to outstation whenever required
• Adherence to ISO procedure at all times

Responsibilities

• Manage contract documentation and procurement coordination with stakeholders
• Liaise with clients, consultants, main contractors, suppliers and sub-contractors
• Coordinate subcontractor payments and variations
• Ensure ISO procedures are followed throughout project lifecycle

Job description

Assisting Contract Executive / Contract Manager responsible for contract documentation, procurement, and project coordination across multiple stakeholders.

Key responsibilities

Prepare BQs / tender and contract documents

Taking off / measurement of quantities at site if necessary

Sourcing and procurement of materials with decision on costing vs performance

Follow-up with contractors on pricing / price negotiation & issuance of Purchase Order

Develop and implement new purchasing strategies to achieve effective costing and process simplification

Submit pre-costing sheet to the management for approval before commencement of works and Final Account after project complete

Liaison with clients, consultants, main contractors as well as suppliers and sub-contractors

Maintain proper log for sub-contractors purchase orders, sub-contractors and suppliers payment certificates prepared / submitted / approved calculation sheets, sub-contractors variations

Identify the works and schedules to be completed by sub-contractors

Travel to outstation whenever required

Adherence to ISO procedure at all times